Executive Assistant

2K; Novato (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

2K is seeking a proactive, highly organized Executive Assistant to support the Vice President of Horizon Business Unit and 31U Studio leadership at our Novato, CA campus. You will provide high-level administrative support, manage complex calendars across multiple time zones, arrange domestic and international travel, and drive project-based work including presentations and strategic initiatives.

The ideal candidate has 5+ years of senior admin experience, strong communication skills, and a track

Qualifications

• Bachelor's degree or equivalent; 5+ years related experience.
• Experience supporting C-level executives is highly desirable.
• Experience in a business development environment with external stakeholders.
• Excellent verbal and written communication skills; strong interpersonal skills.
• Proficiency with Microsoft Office, Google Suite and Zoom/online conference tools.

Responsibilities

• Manage complex calendars for 3+ leaders across time zones; handle scheduling and prioritization.
• Coordinate domestic and international travel; arrange flights, lodging, meetings.
• Prepare, submit and reconcile expense reports in Concur and company policy.
• Provide meeting support: agendas, notes, and action-item follow-up.
• Coordinate with Legal on vetting department contracts and agreements.
• Act as liaison between leaders and internal/external stakeholders with timely follow-up.

Skills

Communication

Multitasking

Detail orientation

Confidentiality

Stakeholder mgmt

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Suite

Zoom

Concur

Job description

Who We Are

At 2K, we create some of the most iconic and culture-shaping video games in entertainment, including NBA® 2K , one of the top-selling franchises in the world, and legendary titles like BioShock® , Borderlands® , Mafia , Sid Meier's Civilization ® , and XCOM® , as well as fan favorites WWE® 2K , TopSpin® , and PGA TOUR® 2K . We build unforgettable experiences by pushing the boundaries of creativity, authenticity and innovation across every genre.

Our portfolio is brought to life by some of the most influential game development studios in the world. Visual Concepts, Firaxis Games, Hangar 13, Cat Daddy Games, 31st Union, Cloud Chamber, Gearbox, HB Studios, and 2K SportsLab create world‑class experiences across platforms.

We believe the best ideas come from teams that feel empowered, supported, and inspired. As an equal opportunity employer, we are committed to fostering a diverse, inclusive workplace where people are encouraged to come as they are and do their best work.

What We Need

We are seeking a proactive, highly organized Executive Assistant to support the Vice President of Horizon Business Unit, Head of 31U Studio and Head of the Ignite Studio (3+ leaders). This role provides high-level administrative support (calendar management, travel coordination, expense reporting) and engages in project-based work (developing presentations, managing communications, and assisting with strategic initiatives). The ideal candidate is a skilled multitasker who combines strong attention to detail with the ability to anticipate needs and execute independently in a fast‑paced environment.

Key Responsibilities

• Administrative & Operational Support: Manage complex calendars for the 3+ Leaders across time zones; handle scheduling, conflicts, and prioritization.
• Coordinate domestic and international travel, including flights, itineraries, lodging, and meeting logistics.
• Prepare, submit, and reconcile expense reports in Concur and per company policy.
• Provide meeting support, including agenda prep, note‑taking, and action item follow‑up.
• Coordinate department meetings and functions: invites, materials, facilities, catering, and technical support.
• Coordinate with Legal on vetting department‑related contracts.
• Act as liaison between the 3+ Leaders and internal/external stakeholders with timely follow‑up and clear communication.

Project-Based & Strategic Support

• Assist in preparing presentations and reports using PowerPoint and Google Slides; support cross‑functional project timelines and communication flow; track status and deadlines for small‑scale initiatives; develop systems to maximize efficiency; conduct light research and compile data.

Team Support & Coordination

• Serve as a point of contact for internal stakeholders;
• Help plan team events, offsites, and milestone meetings;
• Assist with onboarding logistics and internal communications for the Partnerships team;
• Coordinate with 2K Administrative team as needed.

• Other duties as assigned by the manager.

Who We Think Will Be a Great Fit

A successful candidate will work independently and as part of a team with minimal instruction, maintain confidentiality, and have an eagle eye for dates, times, and details. The ability to spot inefficiencies and improve daily processes will help ensure long‑term success.

Qualifications

• Bachelor's degree or equivalent; 5+ years related experience, or equivalent combination of education and experience.
• Prior experience as a senior‑level admin supporting C‑Level executives highly desired.
• Experience in a business development environment representing the company with external stakeholders.
• Excellent verbal and written communication skills; outgoing personality with strong interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with Google Suite and Zoom/online conference solutions preferred.
• Acute attention to detail; strong spelling and grammar skills; experience with large‑scale meeting coordination.
• Self‑motivated, able to multi‑task and manage priorities and workflow; adaptable to changing priorities.
• Strong judgment with timely and sound decision‑making; excellent organizational and problem‑solving skills; professional communication across in‑person, phone, and electronic channels.

As an equal opportunity employer, 2K provides reasonable accommodation to qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

For accessibility accommodations, please contact [e-mail] .

2K is an equal employment opportunity employer.

We do not discriminate, harass, or retaliate against individuals based on protected characteristics.

This posting may contain voluntary self‑identification sections for diversity data; participation is optional.

Any information provided is confident