Executive Assistant & Studio Operations Lead

Vail Valley Partnership; Edwards (CO); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Annual Ski Pass

Job summary

Jacobs + Interiors, a premier residential interior design firm in Vail, Colorado, seeks an Executive Assistant + Studio Operations Manager to support the Owner/Principal and design leadership. The role blends calendar management, client communications, and studio systems to keep the studio running smoothly while the designers focus on creative work.

You will oversee travel logistics, prepare meeting materials, coordinate onboarding, and manage day-to-day operations, inventory, and vendor

Qualifications

• 3+ years of experience in office management, executive assistant, or studio operations.
• Highly organized with strong attention to detail and follow-through.
• Discretion and professionalism in a client-facing environment.
• Proficient with Google Workspace (Gmail/Docs/Sheets) and task management tools.
• Ability to manage shifting priorities and deadlines calmly.
• Willingness to learn all aspects of the business.
• Excellent written and verbal communication.

Responsibilities

• Oversee Executive & Principal support including calendar and travel management.
• Prepare agendas, materials, and pre-reads for internal and client meetings.
• Draft and manage confidential communications and documents.
• Coordinate onboarding, training logistics, and vendor/ client communications.
• Manage daily studio operations, inventory, mail routing, and facilities.
• Track action items and ensure accountability across teams.
• Assist with invoices, expense reports, and basic budgeting inputs.

Skills

Office management

Executive support

Studio operations

Google Workspace

Communication

Attention to detail

Discretion

Willingness to learn

Tools

Studio Designer

Job description

Jacobs + Interiors, a premier residential interior design firm in Vail, Colorado, seeks an Executive Assistant + Studio Operations Manager to support the Owner/Principal and design leadership. The role blends calendar management, client communications, and studio systems to keep the studio running smoothly while the designers focus on creative work.

You will oversee travel logistics, prepare meeting materials, coordinate onboarding, and manage day-to-day operations, inventory, and vendor