Executive Assistant | Architecture & Interior Design

Interior Talent; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

A luxury design studio in Las Vegas is seeking an Executive Assistant to support the Interior Design Vice Presidents. This role involves managing calendars, coordinating travel, and providing administrative support. Ideal candidates will have a relevant degree, prior executive assistant experience, and strong communication skills. Proficient use of Microsoft Office Suite is essential. The position offers an opportunity to work in a fast-paced, luxury design environment.

Qualifications

• Prior experience as an Executive Assistant in relevant fields.
• Expertise in Microsoft Office Suite required.
• Exceptional verbal and written communication skills.

Responsibilities

• Manage complex calendars and arrange travel.
• Draft and finalize high-level correspondence and reports.
• Liaise with clients and vendors on behalf of the VPs.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Microsoft Office Suite

Confidentiality

Proactive mindset

Education

Bachelor’s degree in Business Administration or related field

Tools

Project management tools

Job description

Executive Assistant to Interior Design Vice Presidents

Luxury Hospitality Design Studio | Las Vegas, NV

We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting timeless luxury experiences through sophisticated interiors. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents. In this pivotal role, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements.
• Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team.
• Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail.
• Conduct research and compile key information to support interior design initiatives and strategic planning.
• Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion.
• Lead the onboarding experience for new hires and pre‑screen recruitment candidates for the design team.
• Assist in creating requests for proposals, change orders, and additional service requests.
• Support planning and execution of department events and meetings.
• Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness.
• Uphold confidentiality in handling sensitive business matters.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Prior experience as an Executive Assistant—ideally in interior design, architecture, or hospitality.
• Executive-level polish and exceptional verbal and written communication skills.
• Advanced organizational and multitasking abilities—you thrive in a fast-paced, detail-driven environment.
• Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven discretion in managing sensitive information with trust and integrity.
• A proactive mindset and team spirit—you're two steps ahead, every time.
• Familiarity with the interior design industry language and workflows is highly preferred but not required.
• Experience with project management tools and systems is highly preferred but not required.
• A creative sensibility aligned with the luxury design industry is highly preferred but not required.

Contact

For immediate review and consideration, contact: Ashley Levin – [e-mail]