Executive Assistant - Strategic Scheduling & Projects

Versova; Des Moines (IA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

HSA with company match

Paid time Off

401K with company match

Tuition Reimbursement

Employee Assistance Program

Regular performance reviews

Job summary

Versova in Des Moines, IA seeks an Executive Assistant to provide comprehensive administrative support to a senior executive, manage complex schedules, travel arrangements, and meeting logistics in a professional office setting.

You will conduct research, prepare summaries, handle confidential information with discretion, and coordinate with staff at all levels. Occasional travel may be required, and you will contribute to efficient information flow and project support.

Qualifications

• Bachelor's degree in Business Administration or related field, or equivalent experience.
• 4+ years of administrative support experience, preferably as an executive assistant.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and prioritize tasks effectively.
• Problem-solving and decision-making skills.

Responsibilities

• Manage the executive's schedule, including complex meeting arrangements and travel planning.
• Prepare for meetings, including gathering materials and coordinating logistics.
• Conduct research and information gathering, preparing summaries and reports for the executive.
• Handle follow-up tasks and action items from meetings and communications.
• Develop and maintain positive relationships at all levels of the organization.
• Implement processes to manage projects and information flow.
• Use discretion and judgment to facilitate the executive's activities.
• Maintain strict confidentiality of sensitive information.
• May direct and deploy support staff or other resources as needed.
• Perform other administrative duties as assigned.

Skills

organizational/time management

communication skills

independence/prioritization

problem solving

attention to detail

confidentiality

experience: admin support

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Versova in Des Moines, IA seeks an Executive Assistant to provide comprehensive administrative support to a senior executive, manage complex schedules, travel arrangements, and meeting logistics in a professional office setting.

You will conduct research, prepare summaries, handle confidential information with discretion, and coordinate with staff at all levels. Occasional travel may be required, and you will contribute to efficient information flow and project support.