Executive Administrative Assistant

Momsmeals; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

PTO & holidays

401(k) match

Life insurance

Short-term disability

Health/dental/vision insurance

Maternity/paternity leave

HSA

FSA

Job summary

Momsmeals is seeking a highly organized Executive Administrative Assistant to support our senior executives. You will manage calendars, coordinate travel, prepare communications, and safeguard sensitive information in a fast-paced environment.

This role requires exceptional discretion, strong written and verbal communication, and proficient use of Microsoft Office. Occasional travel to partner sites is required and you will interact across departments to keep leadership informed and aligned.

Qualifications

• High school diploma or GED required.
• 5+ years’ executive administrative assistant experience.
• Proven experience as an executive assistant or similar role.
• Excellent organizational and time management skills.
• Outstanding written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to multitask with minimal supervision.
• Discretion and confidentiality are essential.

Responsibilities

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients.
• Organize and maintain files, records, and documentation (physical and digital).
• Facilitate smooth communication between the executive and internal departments or external partners.
• Track and follow up on projects, action items, and deadlines.
• Arrange logistics for meetings, events, and conferences.
• Handle confidential documents ensuring they remain secure.
• Prepare reports and briefings for meetings.
• Assist with personal tasks and errands, when necessary.

Skills

Executive support

Time management

Written & verbal comms

Multitasking

Discretion

Education

High school diploma or GED

Tools

MS Office

Job description

Executive Administrative Assistant – Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment.

This position will travel to our Ankeny, IA headquarters 25% of the time with occasional periods of up to 50%.

Benefits

• PTO, holiday pay and holiday of choice
• 401(k) match
• Life insurance
• Short-term disability
• Health, dental and vision insurance
• Maternity/paternity leave
• Health savings account (HSA)
• Flex spending accounts (FSA) – health and dependent

Responsibilities

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Qualifications

• High school diploma or GED
• 5+ years’ executive administrative assistant experience
• Proven experience as an executive assistant, administrative assistant, or similar role
• Excellent organizational and time management skills
• Outstanding written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Ability to multitask and prioritize tasks with minimal supervision
• Discretion and confidentiality are essential

Work Conditions

• Repetitive motions that include the wrists, hands and/or fingers
• Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
• Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus