Executive Administrative Assistant

Momsmeals; Minneapolis (MN); On-site; USD 60,000 - 90,000; Full time

Job summary

Momsmeals in Minneapolis is seeking an experienced Executive Administrative Assistant to support senior executives with high-level administrative duties. The role demands meticulous organization, discretion with sensitive information, and the ability to juggle multiple priorities in a fast-paced environment.

The position involves travel to the Ankeny, IA headquarters up to 50% at times and requires strong proficiency in Microsoft Office and professional communication.

Qualifications

• High school diploma or GED required.
• 5+ years of executive administrative assistant experience.
• Excellent organizational and communication abilities; strong discretion.

Responsibilities

• Manage executives’ calendars, schedule meetings, and travel arrangements.
• Prepare and edit correspondence, presentations, and documents.
• Coordinate executive communications and interface with clients.
• Organize and maintain physical and digital files and records.
• Track projects, deadlines, and action items; arrange meetings and events.
• Handle confidential documents with utmost discretion; support personal tasks when needed.

Skills

Excellent organizational skills

Communication skills

Multitasking

Discretion

Time management

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Executive Administrative Assistant – Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment.

This position will travel to our Ankeny, IA headquarters 25% of the time with occasional periods of up to 50%.

Benefits

• PTO, holiday pay and holiday of choice
• 401(k) match
• Life insurance
• Short-term disability
• Health, dental and vision insurance
• Maternity/paternity leave
• Health savings account (HSA)
• Flex spending accounts (FSA) – health and dependent

Responsibilities

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Qualifications

• High school diploma or GED
• 5+ years’ executive administrative assistant experience
• Proven experience as an executive assistant, administrative assistant, or similar role
• Excellent organizational and time management skills
• Outstanding written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Ability to multitask and prioritize tasks with minimal supervision
• Discretion and confidentiality are essential

Work Conditions

• Repetitive motions that include the wrists, hands and/or fingers
• Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
• Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus