Executive Administrative Assistant

Momsmeals; Ankeny (IA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

PTO

401(k) match

Life insurance

Short-term disability

Health, dental and vision insurance

Maternity/paternity leave

Health savings account (HSA)

Flex spending accounts (FSA) – health

Job summary

Momsmeals seeks an Executive Administrative Assistant to provide high-level administrative support to senior executives in our Ankeny headquarters. The role demands exceptional organization, discretion with sensitive information, and the ability to manage multiple priorities in a fast-paced setting.

The position is hybrid, with four days onsite and one day remote if local to Des Moines, IA area. Benefits include PTO, 401(k) match, health/dental/vision, life insurance, and more as part of a

Qualifications

• High school diploma or GED required.
• 5+ years’ executive administrative assistant experience.
• Proven experience as an executive assistant or similar role.
• Excellent organizational and time management skills.
• Outstanding written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to multitask and prioritize tasks with minimal supervision.
• Discretion and confidentiality are essential.

Responsibilities

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients.
• Organize and maintain files, records, and documentation (physical and digital).
• Facilitate smooth communication between the executive and internal departments or external partners.
• Track and follow up on projects, action items, and deadlines.
• Arrange logistics for meetings, events, and conferences.
• Handle confidential documents ensuring they remain secure.
• Prepare reports and briefings for meetings.
• Assist with personal tasks and errands, when necessary.

Skills

Calendar management

Multitasking

Discretion

Communication skills

Organizational skills

MS Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

Job description

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment.

This position will ideally work onsite in our Ankeny headquarters four days/week with one day/week remote from home if local to the Des Moines, IA area.

Our employees enjoy a generous package of benefits that we are thrilled to provide, and feel is part of what makes us different as an employer. We value our team members, and this is one way we can show it.

Benefits

• PTO, holiday pay and holiday of choice
• 401(k) match
• Life insurance
• Short-term disability
• Health, dental and vision insurance
• Maternity/paternity leave
• Health savings account (HSA)
• Flex spending accounts (FSA) – health and dependent

Responsibilities

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Qualifications

• High school diploma or GED
• 5+ years’ executive administrative assistant experience
• Proven experience as an executive assistant, administrative assistant, or similar role
• Excellent organizational and time management skills
• Outstanding written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Ability to multitask and prioritize tasks with minimal supervision
• Discretion and confidentiality are essential
• Repetitive motions that include the wrists, hands and/or fingers
• Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
• Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus