Executive Assistant (Specially Funded)

Maricopa Community College district; Tempe (AZ); On-site; USD 53,000 - 69,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

Pension plan (ASRS)

Job summary

Maricopa County Community College District is seeking an Executive Assistant (Specially Funded) to provide high-level administrative support to the Development Department and the Friends of Public Radio AZ. The role manages calendars, communications, scheduling, board activities, and donor correspondence in a fast-paced nonprofit environment.

The position is grant-funded with a projected end date of 06-30-2027 and may renew based on available funds.

Qualifications

• Bachelor's Degree from a regionally accredited institution.
• Three (3) years of experience may be inferred but not stated in the provided text.

Responsibilities

• Executive Administrative Support: calendar management, scheduling, correspondence, travel coordination.
• Board and Governance Support: prepare agendas, meeting materials, minutes, confidential records.
• Development and Donor Relations Support: manage donor communications and CRM records.
• Office Operations and Financial Administration: records management, invoice processing, budgeting, purchasing.
• Project and Event Coordination: assist with strategic initiatives and donor/station/community events.

Education

Bachelor's Degree from a regionally accredited institution

Job description

Executive Assistant (Specially Funded)

Job ID: 322929

Location: Rio Salado Community College

Full/Part Time:

Regular/Temporary: Regular

Hiring Details

Hiring Salary Range: $53,050.25 - $68,964.82/annually, DOE

Grade: 114

Work Schedule: Monday - Friday, 8am - 5pm; some evenings and weekends may be required

Work Calendar: 12 Months

Funding Information: This is a grant funded assignment with a projected end date of 06-30-2027 with renewal based on available funds and the needs of MCCCD.

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

The Executive Assistant provides high-level administrative, organizational, and operational support to the Development Department and the Friends of Public Radio AZ. This position serves as a key point of contact for internal and external stakeholders and helps ensure the smooth and efficient daily operations of the department. The position manages calendars, communications, scheduling, special projects, board-related activities, donor correspondence, and office workflows while maintaining strict confidentiality. This role requires excellent judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced nonprofit environment dedicated to supporting public radio.

Essential Functions

30% - Executive Administrative Support: Provides comprehensive administrative support to senior leadership through calendar management, scheduling, correspondence, travel coordination, and prioritization of daily activities.

25% - Board and Governance Support: Coordinates board and committee meetings by preparing agendas, meeting materials, minutes and maintaining confidential governance records.

20% - Development and Donor Relations Support: Supports fundraising efforts by managing donor communications, scheduling meetings, maintaining Customer Relations Management (CRM) records, and assisting with stewardship activities.

15% - Office Operations and Financial Administration: Maintains efficient office operations through records management, invoice processing, budget tracking, purchasing, and administrative workflow support.

10% - Project and Event Coordination: Assists with strategic initiatives, special projects, and the planning of donor, station, and community events.

Minimum Qualifications

Bachelor's Degree from a regionally accredited institution and three (3)