Executive Admin Coordinator | Chancellor's Office

Maricopa Community College district; Tempe (AZ); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO

ASRS pension

Tuition reimbursement

Flexible schedules

Job summary

The Executive Administrative Coordinator to the Chancellor's Office at MCCCD provides high-level administrative support to the Chancellor and executive team. The role prioritizes confidential matters, manages calendars, coordinates meetings and travel, and liaises with internal and external partners to advance district initiatives.

Applicants should have a Bachelor's degree in business administration and substantial experience supporting C-Suite executives, with a track record of discretion,

Qualifications

• Bachelor's Degree in business administration and 6+ years of varied and increasingly responsible office/administrative support experience.
• At least 2 years of experience supporting C-Suite executives.

Responsibilities

• Calender management for the Chancellor and travel arrangements for the office.
• Support Chancellor management and project teams; arrange meetings and draft agendas.
• Primary contact for internal and external constituencies on confidential matters.
• Keep the Chancellor informed of upcoming commitments and anticipate needs.
• Exercise discretion in communicating district policies and procedures.
• Prioritize conflicting needs and drive projects to completion under deadlines.

Education

Bachelor's in Business Administration

Master's degree preferred

Job description

Executive Admin Coordinator | Chancellor's Office

Job ID: 323366

Location: District Support Services Cntr

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range

$69,538.50 - $90,400.05, DOE

Grade

118

Work Schedule

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&DD, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and NewsletterVirta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

The Executive Administrative Coordinator to the Chancellor's office will report directly to the Chief Public Affairs Officer, Office of the Chancellor. Work assignments and expectations are reflective of the districtwide scope of the Chancellor's office. This position is the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chancellor and serves as a liaison to the Chancellor's direct reports and, as necessary, to the Governing Board; may organize and coordinate executive outreach and external relations efforts and oversee special projects. The Executive Administrative Coordinator to the Chancellor works independently on projects and other assignments, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, requiring a substantial amount of tact, judgment, and initiative. Incumbents are required to be self-directed and to relieve the executive of various administrative duties.

Due to the nature and sensitivity of the work performed, an employee serving in this position may be more likely to be subject to administrative reassignment than employees in other positions. Reassignment may occur as a result of leadership transitions, organizational or operational changes, evolving business needs, changes in executive support requirements, or other circumstances in which the District determines that reassignment is appropriate to support effective operations.

Essential Functions

40% - Provides sophisticated calendar management for the Chancellor. Prioritizes inquiries and requests while troubleshooting conflicts; makes judgments and recommendations to ensure smooth day-to-day engagements; makes travel arrangements.
20% - Acts as a liaison and provides support to the CEC Chancellor's direct reports and other Chancellor management or project teams. Arranges and handles all logistics for meetings and events; schedule meetings and draft agendas.
10% - Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Chancellor, including those of a highly confidential or critical nature.
10% - Works closely with the Chancellor to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Anticipates the Chancellor's needs in advance of meetings, conferences, etc.
10% - Exercises independent judgment and confidentiality in communicating and disseminating information regarding district policies and procedures.
10% - Prioritizes conflicting needs, handles matters expeditiously, and proactively follows through on projects to successful completion, often under deadline pressure.

Minimum Qualifications

Bachelor's Degree from a regionally accredited institution in business administration and six (6) years of varied and increasingly responsible and complex office, secretarial or administrative office support experience, including public contact. A minimum of two (2) years of experience supporting C-Suite executives.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Special Requirements

Licenses, Registrations, or Certifications: Possession of a valid Arizona Class D Driver's License may be required for some assignments.

Preferred: Master's degree preferred

Desired Qualifications

1. Masters Degree in Business, Public Administration or related field.
2. 4 years or more experience supporting C-suite executive
3. Experience with special event management or support.
4. Experience with community relations or communications.

Posting Close Date

Open until filled

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.