Administrative Specialist (Specially Funded)

Maricopa Community College District; Tempe (AZ); On-site; USD 26,174 - 30,307; Full time

Benefits offered by this job

Paid time off

Tuition reimbursement

Flexible work schedule

Job summary

Maricopa County Community College District (MCCCD) seeks an Administrative Specialist (Specially Funded) at Rio Salado Community College to assist faculty and staff with planning and coordination of educational opportunities and to provide student service program support and referrals. The role requires an Associate's Degree plus clerical experience; a valid Arizona driver’s license may be required.

This grant-funded assignment runs through 06/30/2026 with possible renewal based on funds and

Qualifications

• Associate's Degree from a regionally accredited institution and one year of clerical, administrative office support or related experience.
• An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to perform the duties.

Responsibilities

• Assist in providing program or procedural information for form completion using established standards.
• Prepare and maintain routine and non-routine correspondence, reports, documents, records and files.
• Enter/update information in reports, logs, or other documentation systems.
• Monitor supplies inventory and process supply requisitions.
• Monitor and track expenses and assist with budget materials/proposals.
• Adhere to policies and perform other duties as assigned.

Skills

Administrative support

Record keeping

Customer service

Budget tracking

Education

Associate's Degree + 1 year clerical/administrative experience

Tools

Microsoft Office

Job description

Administrative Specialist (Specially Funded)

Job ID: 322322

Location: Rio Salado Community College

Full/Part Time: Regular

Regular/Temporary: Regular

Hiring Salary Range: $19.17 - $22.17/hourly, DOE

Grade: 107

Work Schedule: Monday - Friday, 8am - 5pm; some evenings and weekends may be required

Work Calendar: 12 Months

Funding Information: This is a grant funded assignment with a projected end date of 06-30-2026 with renewal based on available funds and the needs of MCCCD.

Job Summary

Assists faculty and professional staff with the planning, processing and coordination of educational opportunities. Provides student service program support, advisement and information resource referrals.

Essential Functions

• 20% Assists in providing program or procedural information related to the completion of forms and other related documentation using established standards and procedures
• 20% Prepares and maintains routine and non-routine correspondence, reports, documents, records and files according to work specific work direction, established standards and procedures
• 20% Retrieves information and enters/updates information in reports, logs or other documentation/record-keeping system
• 20% Monitors supplies inventory, orders supplies, and/or processes and monitors supply requisitions
• 10% Monitors and tracks expenses and may assist with the development of budget related materials and proposals
• 10% Adheres to applicable policies and procedures and performs other duties as assigned

Minimum Qualifications

Associate's Degree from a regionally accredited institution and one year of clerical, administrative office support or related experience.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Special Requirements

Licenses, Registrations, or Certifications: Possession of a valid State of Arizona Class D Driver's License may be required for some assignments.

Desired Qualifications

• Experience working with incarcerated students in a prison setting
• Experience working with online student databases
• Demonstrated experience working with a variety of computer software
• One (1) year of full-time relevant MCCCD experience during the previous two (2) years

Special Working Conditions

Travel to campus during interview/selection process will be at candidate's own expense. Will be required to travel or be assigned to all MCCCD locations. May require prolonged periods of viewing a computer screen.

Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving.

Benefits

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Mobile On-Site Mammography Screenings
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX/504 Coordinator is O. Tafari Osayande, [e-mail], 480/517-8196.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.