Executive Assistant & SoHo Office Lead

Modern Life; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Modern Life is seeking an Executive Assistant & Office Manager to be the operational heartbeat of our SoHo office. You will support the CEO, manage the office, and create an environment that colleagues and visitors enjoy.

You’ll handle calendars, travel, onboarding, and event logistics, ensuring smooth operations from Monday to Thursday in-office and occasional Friday events. This role blends administration, hospitality, and team coordination.

Qualifications

• Excellent written communication; you’ll regularly correspond with clients and investors over email, and your messages need to reflect well on the company.
• Discretion with sensitive information; you’ll have visibility into executive, financial, and personnel matters that need to stay confidential.
• Highly responsive during business hours; the CEO and team should be able to count on a quick reply on Slack and email when something time‑sensitive comes up.
• Exceptional organization and attention to detail; equally comfortable tidying a fridge and comparing line items across vendor contracts.

Responsibilities

• Own the CEO’s calendar, manage inbox, and book travel with meticulous attention to detail.
• Greet guests, coordinate interviews, manage office vendors, and keep the SoHo space organized and welcoming.
• Coordinate internal team events, order team lunches, and support onboarding with People Ops.

Skills

Written communication

Discretion

Responsiveness

Organization

Office experience

Hospitality mindset

EA experience

Tools

Slack

Gmail

Google Calendar

Zoom

Ramp

Job description

Modern Life is seeking an Executive Assistant & Office Manager to be the operational heartbeat of our SoHo office. You will support the CEO, manage the office, and create an environment that colleagues and visitors enjoy.

You’ll handle calendars, travel, onboarding, and event logistics, ensuring smooth operations from Monday to Thursday in-office and occasional Friday events. This role blends administration, hospitality, and team coordination.