Executive Assistant - Senior

Intermountain Healthcare Inc.; United States; On-site; USD 41,000 - 62,000; Full time

Benefits offered by this job

Benefits package

Job summary

Intermountain Healthcare Inc. is seeking an Executive Assistant - Senior to proactively support system executives with confidentiality and diplomacy. You will manage complex calendars, arrange travel, and support key initiatives in a fast-paced healthcare environment.

The ideal candidate has at least five years supporting executive leaders, strong organizational and communication skills, and the ability to coordinate multiple priorities while maintaining discretion.

Qualifications

• Minimum of five (5) years supporting executive leaders.
• Experience with calendar management, travel planning, and project coordination.
• Ability to manage multiple priorities in a fast-paced, confidential environment.
• Strong organizational, communication, and problem-solving skills.
• Experience handling calendars, correspondence, meetings, and expense management.
• Ability to work with senior-level leaders and internal/external stakeholders.

Responsibilities

• Partner with leaders on task management and coordinate high-stakes initiatives.
• Develop procedures and processes to ensure execution of team strategy.
• Provide advanced meeting support including event coordination and materials.
• Manage executive calendars, email, travel/expenses, and inquiries.

Skills

Team Support

Meeting Facilitation

Answering Telephones

Office Administration

Communication Work

Communication

Interpersonal Communication

Leadership

People Management

Organizing Meetings

Meeting Management

Organizing

Education

Bachelor's degree

Job description

Job Description

The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy. The Executive Assistant Senior provides high-level administrative support to senior leaders by managing complex calendars, coordinating travel arrangements, and supporting key business initiatives. This role serves as a trusted partner to leadership, ensuring efficient operations, effective communication, and seamless execution of priorities.

The ideal candidate will have a minimum of five (5) years of experience supporting executive leaders, demonstrated expertise in calendar management, project coordination, and travel planning, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Strong organizational, communication, and problem-solving skills are essential to success in this role.

Essential Functions

• Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards.
• Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).
• The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs.
• Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers.

Skills

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication Work
• Communication
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing

Required Qualifications

• Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader
• Demonstrated ability to work efficiently and effectively in an independent manner
• Demonstrated ability to exercise sound judgement and professional behaviour while acting decisively
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal skills with internal and external senior-level leaders
• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure

Preferred Qualifications

• Bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a matrixed healthcare setting
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location

Supply Chain Center

Work City: Midvale

Work State: Utah

Work Schedule

Scheduled Weekly Hours: 40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$29.77 - $45.34

We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of