Executive Assistant

Spherion Staffing, LLC; Gainesville (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Spherion Staffing, LLC is seeking an Executive Assistant to provide senior-level administrative, operational, and strategic support to two executives in a higher education and health system context. The role demands excellent judgment, discretion, and coordination across priorities.

Responsibilities include managing confidential communications, calendars, and preparing materials for board reviews and strategic meetings.

Qualifications

• 4-7 years of experience supporting senior executives.
• Associate degree required.
• Experience managing complex and frequently changing executive calendars.
• Professionalism and executive presence when interacting with senior leaders and stakeholders.
• Attention to detail with a proven track record of follow-through.
• Adaptability, sound judgment, and strong problem-solving skills.

Responsibilities

• Oversees all administrative functions for the executives, ensuring confidential, proactive support.
• Manages complex and sensitive communications, acting as the primary point of contact for faculty, staff, leadership, partners, community leaders, and external organizations.
• Manages the executives' calendars, prioritizing meetings, requests, and commitments with expert discernment.
• Prepares, organizes, and synthesizes materials for executive discussions, presentations, board-level reviews, accreditation needs, and strategic meetings.
• Drafts, edits, and coordinates executive correspondence, reports, agendas, minutes, and formal communication on behalf of senior leadership.

Skills

Executive support

Education

Associate

Job description

Terms

I am at least 18 years old

I am legally authorized to work in the United States

The Executive Assistant provides senior-level administrative, operational, and strategic support to two executives. This role requires exceptional judgment, critical thinking, discretion, and a comprehensive understanding of higher education and health system operations. The Executive Assistant manages critical and confidential matters, ensures seamless coordination across executive priorities, and serves as a key liaison to internal and external stakeholders.

Responsibilities

• Oversees all administrative functions for the executives, ensuring efficient, confidential, and proactive support


• Manages complex and sensitive communications, acting as the primary point of contact for faculty, staff, leadership, partners, community leaders, and external organizations


• Manages the executives??? calendars, prioritizing meetings, requests, and commitments with expert discernment


• Prepares, organizes, and synthesizes materials for executive discussions, presentations, board-level reviews, accreditation needs, and strategic meetings


• Drafts, edits, and coordinates executive correspondence, reports, agendas, minutes, and formal communication on behalf of senior leadership

Working hours: 8:00 AM - 5:00 PM

Skills

• Given the nature of the role, prior experience supporting senior executives is strongly preferred.

Education

• Associate

Experience

• 4-7 years

Qualifications

• Experience managing complex and frequently changing executive calendars


• Professionalism and executive presence when interacting with senior leaders and stakeholders


• Attention to detail with a proven track record of follow-through


• Adaptability, sound judgment, and strong problem-solving skills

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

• medical


• prescription


• dental


• vision


• AD&D


• life insurance offerings


• short-term disability


• 401K plan (all benefits are based on eligibility)

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