Executive Assistant - Senior

Intermountain Health; Midvale (UT); Hybrid; USD 41,000 - 62,000; Full time

Benefits offered by this job

Hybrid work

Job summary

Intermountain Health is seeking an Executive Assistant - Senior to proactively anticipate needs and support system executive leaders. This role manages complex calendars, coordinates travel, and supports strategic initiatives in a confidential, time-sensitive environment.

The ideal candidate has 5+ years of experience supporting executives and excels in calendar management, project coordination, and travel planning.

Qualifications

• Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader.
• Demonstrated ability to work efficiently and effectively in an independent manner.
• Demonstrated ability to exercise sound judgement and professional behavior while acting decisively.
• Demonstrated organizational and problem-solving skills with high attention to detail.
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.
• Demonstrated interpersonal skills with internal and external senior-level leaders.
• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar.

Responsibilities

• Partner with the leader on task management and coordinating high-stakes, strategic initiatives.
• Create and modify documents and presentations, track performance metrics, and support team goals.
• Provide advanced meeting support including event coordination, remote management, and materials.
• Manage executive calendar, email, travel/expenses, inquiries, and system priorities; may supervise other staff.

Skills

Team Support

Meeting Facilitation

Answering Telephones

Office Administration

Communication Work

Communication

Interpersonal Communication

Leadership

People Management

Organizing Meetings

Meeting Management

Organizing

Education

Bachelor's degree

Job description

Hybrid Work

Supply Chain Center

Full time

R182769

Job Description:

The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy.

The Executive Assistant Senior provides high-level administrative support to senior leaders by managing complex calendars, coordinating travel arrangements, and supporting key business initiatives. This role serves as a trusted partner to leadership, ensuring efficient operations, effective communication, and seamless execution of priorities. The ideal candidate will have a minimum of five (5) years of experience supporting executive leaders, demonstrated expertise in calendar management, project coordination, and travel planning, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Strong organizational, communication, and problem-solving skills are essential to success in this role.

Essential Functions

• Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards.
• Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).
• The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs.
• Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers.

Skills

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication Work
• Communication
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing

Required Qualifications

• Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader
• Demonstrated ability to work efficiently and effectively in an independent manner
• Demonstrated ability to exercise sound judgement and professional behavior while acting decisively
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal skills with internal and external senior-level leaders
• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure

Preferred Qualifications

• Bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a matrixed healthcare setting
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location:

Supply Chain Center

Work City:

Midvale

Work State:

Utah

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$29.77 - $45.34

We care about your well-being -- mind, body, and spirit -- which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here (https://intermountainhealthcare.org/careers/benefits) .

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.

Headquartered in Utah with locations in six primary states and additional operations across the western U.S., Intermountain Health is a nonprofit system of 34 hospitals, 400 clinics, a medical group of more than 4,800 employed physicians and advanced care providers, a health plan division called Select Health with more than one million members, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery.

Join our world-class team and embark on a career filled with opportunities, strength, innovation, and fulfillment.

Intermountain Health strives to make the application process accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 1-800-843-7820 or email [e-mail] . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Intermountain Health's PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100 learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment. Learn more. (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/peak-program/)

The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.

All positions subject to close without notice.

Thanks for your interest in continuing your career with our team!