Executive Assistant — Secret Clearance, Scheduling & Travel

POTOMAC MANAGEMENT SOLUTIONS; Tucson (AZ); On-site; USD 52,000 - 78,000; Full time

Job summary

POTOMAC MANAGEMENT SOLUTIONS is seeking an experienced Executive Assistant with an active Secret clearance to support the executive team in calendar management, travel, and meeting coordination. You will handle correspondence, confidential documents, and ensure adherence to internal policies.

The role requires 3 years of experience in executive support, strong discretion, and excellent communication. Join a fast-paced environment focused on operational excellence and project coordination.

Qualifications

• Active security clearance required.
• 3 years of experience in executive support.
• Strong confidentiality and communication skills.

Responsibilities

• Assist the executive team with calendar management, travel arrangements, meeting coordination, and handling correspondence.
• Uphold high-quality administrative procedures.
• Organize and manage executive documents, ensuring accuracy, confidentiality, and adherence to internal policies.
• Support executive projects by coordinating tasks, schedules, and follow-ups to ensure timely completion.
• Act as a liaison between executives and internal/external stakeholders, facilitating effective and efficient communication.
• Plan and organize executive meetings, conferences, and events, including logistics, agendas, and follow-ups.
• Identify and implement process improvements to enhance administrative efficiency and effectiveness.

Skills

Calendar management

Travel planning

Meeting coordination

Documentation handling

Education

Bachelor's degree

Job description

POTOMAC MANAGEMENT SOLUTIONS is seeking an experienced Executive Assistant with an active Secret clearance to support the executive team in calendar management, travel, and meeting coordination. You will handle correspondence, confidential documents, and ensure adherence to internal policies.

The role requires 3 years of experience in executive support, strong discretion, and excellent communication. Join a fast-paced environment focused on operational excellence and project coordination.