Executive Assistant with Active Secret Clearance

Potomac Management Solutions, LLC; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

Potomac Management Solutions, LLC is seeking an executive assistant to support the leadership team with calendar management, travel planning, and meeting coordination. The role emphasizes confidentiality, accuracy, and adherence to internal policies.

The candidate will organize executive documents, coordinate projects with schedules and follow-ups, and serve as a liaison to internal and external stakeholders. Process improvements to administrative efficiency are encouraged.

Qualifications

• Active Secret Clearance required.
• Experience supporting executives or senior leaders.
• Proven discretion and ability to handle confidential information.

Responsibilities

• Assist the executive team with calendar management, travel arrangements, meeting coordination, and handling correspondence.
• Uphold high-quality administrative procedures.
• Organize and manage executive documents, ensuring accuracy, confidentiality, and adherence to internal policies.
• Support executive projects by coordinating tasks, schedules, and follow-ups to ensure timely completion.
• Act as a liaison between executives and internal/external stakeholders, facilitating effective and efficient communication.
• Plan and organize executive meetings, conferences, and events, including logistics, agendas, and follow-ups.
• Identify and implement process improvements to enhance administrative efficiency and effectiveness.

Skills

Calendar management

Travel arrangements

Meeting coordination

Stakeholder communication

Job description

Potomac Management Solutions, LLC is seeking an executive assistant to support the leadership team with calendar management, travel planning, and meeting coordination. The role emphasizes confidentiality, accuracy, and adherence to internal policies.

The candidate will organize executive documents, coordinate projects with schedules and follow-ups, and serve as a liaison to internal and external stakeholders. Process improvements to administrative efficiency are encouraged.