Executive Assistant/Scheduler

Contemporaries, Inc.; Boston (MA); On-site; USD 39,000 - 58,000; Full time

Job summary

Contemporaries, Inc. is seeking an Executive Assistant/Scheduler for its Boston campus to provide confidential calendaring support to the President. This 3-month, on-site assignment requires discretion and strong organizational skills.

The role manages schedules, handles communications with trustees and senior leadership, and coordinates with other administrators. A Bachelor’s degree is preferred, with 5+ years supporting C-suite or senior executives advised.

Qualifications

• Bachelor’s degree preferred.
• 5+ years supporting C-suite or senior executive.
• Exceptional organizational, written, and verbal communication skills.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office; experience with calendar and project management tools.
• Ability to work independently, prioritize, and manage multiple deadlines.

Responsibilities

• Manage an extensive, complex calendar involving competing priorities across academic, administrative, and external commitments.
• Welcome guests, answer phones, and review general correspondence.
• Coordinate with other senior administrators and departments.

Skills

Organizational skills

Written communication

Verbal communication

Discretion

Independent work

Microsoft Office

Calendar management tools

Education

Bachelor’s degree

Tools

Microsoft Office

Calendar software

Job description

Our client, a Boston-based university, is in need of a temporary Executive Assistant/Scheduler to provide high-level, confidential calendaring support to the school’s President.

This position is 100% onsite at the Boston campus and expected to last approximately 3 months.

The individual will manage schedules and work to support other members of the President’s administrative staff team. In addition, they will Help manage communications and calendar bookings with internal/external stakeholders, including trustees, senior leadership, faculty, alumni, and donors.

Key Responsibilities:

• Manage an extensive, complex calendar involving competing priorities across academic, administrative, and external commitments
• Welcome guests, answer phones, and review general correspondence
• Coordinate with other senior administrators and departments

Qualifications:

• Bachelor’s degree preferred; 5+ years supporting C-suite or senior executive
• Exceptional organizational, written, and verbal communication skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office; experience with calendar and project management tools
• Ability to work independently, prioritize, and manage multiple deadlines