Executive Assistant - Sales & Marketing

ASHBY LUMBER CO INC in; Concord (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Ashby Lumber is seeking an Executive Assistant - Sales & Marketing to partner with our VP of Sales & Marketing and help keep a busy, multi-location operation organized and moving forward.

This role blends executive support with sales and marketing coordination—from preparing meetings and tracking priorities to supporting campaigns, events, and our sales teams. You will travel between Berkeley and Concord to ensure seamless operations.

Qualifications

• 3+ years of executive assistant, administrative, sales support, marketing coordination, or similar experience.
• Experience supporting a senior leader.
• Experience managing business social media.
• Excellent communication, organization, and follow through skills.
• Ability to travel between Berkeley and Concord.

Responsibilities

• Manage calendars, meetings, communications, and follow-ups.
• Prepare meeting materials and keep action items moving.
• Support sales reporting, meetings, promotions, and CRM upkeep.
• Create and schedule social media content and assist with website updates.
• Coordinate with marketing vendors and support campaigns and promotional materials.
• Help plan contractor events, trainings, vendor meetings, and customer events.
• Take ownership of special projects and help turn ideas into action.

Skills

Executive support experience

Senior leader support

Social media management

Communication skills

Travel between Berkeley and Concord

Team coordination

Tools

Canva

Job description

Be the Person who keeps it all Moving

Ashby Lumber is looking for an Executive Assistant - Sales & Marketing to partner with our VP of Sales & Marketing and help keep a busy, multi-location operation organized and moving forward.

This isn't your typical Executive Assistant role. You'll combine executive support with sales and marketing coordination - from preparing meetings and tracking priorities to supporting campaigns, events, and our sales teams.

WHO YOU ARE:

You're organized, proactive, and naturally think a few steps ahead. You enjoy variety, take ownership of your work, and are someone others can count on to follow through.

• Highly organized and detail oriented
• Proactive, resourceful, and dependable
• A strong written and verbal communicator
• Professional and discreet with confidential information
• Creative, collaborative, and team-focused

WHAT YOU'LL DO:

• Manage calendars, meetings, communications, and follow-ups
• Prepare meeting materials and keep action items moving
• Support sales reporting, meetings, promotions, and CRM upkeep
• Create and schedule social media content and assist with website updates
• Coordinate with marketing vendors and support campaigns and promotional materials
• Help plan contractor events, trainings, vendor meetings, and customer events
• Take ownership of special projects and help turn ideas into action

WHAT YOU BRING:

• 3+ years of executive assistant, administrative, sales support, marketing coordination, or similar experience
• Experience supporting a senior leader
• Experience managing business social media
• Excellent communication, organization, and follow through skills
• Ability to travel between Berkeley and Concord

Bonus: Experience with Canva, website content, events, reporting, or the building materials/construction industry

WHAT SUCCESS LOOKS LIKE:

You're making life easier for the people you support. Meetings are prepared, follow-ups happen without reminders, sales reporting is accurate and on time, marketing projects stay moving, and events run smoothly.

Most importantly, you become a trusted partner who can be counted on to keep things moving.

WHY ASHBY LUMBER?:

Ashby Lumber is a family-owned building materials company with deep roots in the Bay Area. We've built our reputation on expertise, strong relationships, and exceptional service. You'll have the opportunity to work closely with leadership while making an impact across sales, marketing, events, and the customer experience.

Benefits include medical, dental and vision insurance, 401(k) with company match, paid time off, paid holidays, employee discounts, and career development opportunities.

This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your Supervisor, the Store Managers, or the Owners.

You will be evaluated based on your performance of the objectives, duties, and responsibilities listed in this job description, the accomplishment of other assigned tasks, and adherence to Ashby Lumber's Policies as outlined in the Employee Manual. Your supervisor or the Manager has the right to revise this job description at any time.

This job description is not a contract for employment, and either you or Ashby Lumber may terminate employment at any time, for any reason.