Executive Assistant - Sales & Marketing

Ashby Lumber Company; Concord (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Paid holidays

Employee discounts

Career development opportunities

Job summary

Ashby Lumber Company is seeking an Executive Assistant - Sales & Marketing to partner with our VP of Sales & Marketing and keep a multi-location operation organized and moving forward.

You'll blend executive support with sales and marketing coordination, from preparing meetings and tracking priorities to supporting campaigns, events, and our sales teams. This role requires initiative, discretion, and strong communication across teams.

Qualifications

• 3+ years of executive assistant or similar support experience.
• Experience supporting a senior leader.
• Experience with sales or marketing coordination.
• Strong written and verbal communication skills.
• Proficient with Google Workspace.
• Experience managing business social media.

Responsibilities

• Manage calendars, meetings, communications, and follow-ups.
• Prepare meeting materials and keep action items moving.
• Support sales reporting, meetings, promotions, and CRM upkeep.
• Create and schedule social media content and assist with website updates.
• Coordinate with marketing vendors and support campaigns and promotional materials.
• Help plan contractor events, trainings, vendor meetings, and customer events.
• Take ownership of special projects and turn ideas into action.

Skills

Executive assistance

Sales support

Marketing coordination

Google Workspace

Social media management

Travel ability

Education

3+ years experience in EA/administrative roles

Tools

Google Workspace

Job description

Be the Person who keeps it all Moving.

Ashby Lumber is looking for an Executive Assistant - Sales & Marketing to partner with our VP of Sales & Marketing and help keep a busy, multi-location operation organized and moving forward.

This isn’t your typical Executive Assistant role. You’ll combine executive support with sales and marketing coordination - from preparing meetings and tracking priorities to supporting campaigns, events, and our sales teams.

WHO YOU ARE:

You’re organized, proactive, and naturally think a few steps ahead. You enjoy variety, take ownership of your work, and are someone others can count on to follow through.

• Highly organized and detail oriented.
• Proactive, resourceful, and dependable.
• Comfortable juggling changing priorities.
• A strong written and verbal communicator.
• Professional and discreet with confidential information.
• Creative, collaborative, and team-focused.

WHAT YOU’LL DO:

• Manage calendars, meetings, communications, and follow-ups.
• Prepare meeting materials and keep action items moving.
• Support sales reporting, meetings, promotions, and CRM upkeep.
• Create and schedule social media content and assist with website updates.
• Coordinate with marketing vendors and support campaigns and promotional materials.
• Help plan contractor events, trainings, vendor meetings, and customer events.
• Take ownership of special projects and help turn ideas into action.

WHAT YOU BRING:

• 3+ years of executive assistant, administrative, sales support, marketing coordination, or similar experience.
• Experience supporting a senior leader.
• Strong Google Workspace skills.
• Experience managing business social media.
• Excellent communication, organization, and follow through skills.
• Ability to travel between Berkeley and Concord.

Bonus:

Experience with Canva, website content, events, reporting, or the building materials/construction industry

WHAT SUCCESS LOOKS LIKE:

You’re making life easier for the people you support. Meetings are prepared, follow-ups happen without reminders, sales reporting is accurate and on time, marketing projects stay moving, and events run smoothly. Most importantly, you become a trusted partner who can be counted on to keep things moving.

WHY ASHBY LUMBER?:

Ashby Lumber is a family-owned building materials company with deep roots in the Bay Area. We’ve built our reputation on expertise, strong relationships, and exceptional service. You’ll have the opportunity to work closely with leadership while making an impact across sales, marketing, events, and the customer experience.

Benefits include medical, dental and vision insurance, 401(k) with company match, paid time off, paid holidays, employee discounts, and career development opportunities.

If you’re ready for a role where your organization, creativity, and follow-through can make a visible impact,

This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your Supervisor, the Store Managers, or the Owners.

You will be evaluated based on your performance of the objectives, duties, and responsibilities listed in this job description, the accomplishment of other assigned tasks, and adherence to Ashby Lumber’s Policies as outlined in the Employee Manual. Your supervisor or the Manager has the right to revise this job description at any time.

This job description is not a contract for employment, and either you or Ashby Lumber may terminate employment at any time, for any reason.