Executive Assistant, Retail Excellence

Brobston Group; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Brobston Group in New York seeks an experienced Executive Assistant to support the Vice President of Retail Excellence and the executive team. You will manage calendars, coordinate travel, prepare expense reports, and assist with meetings, projects, and onboarding.

The ideal candidate has a bachelor's degree and 10+ years supporting luxury retail executives, superb communication, discretion, and advanced Microsoft Office skills; SAP is a plus, with strong event planning and project management

Qualifications

• Bachelor's degree and at least ten years of work experience, preferably supporting luxury retail executives.
• Excellent verbal, written, and interpersonal communication skills, with discretion and strong confidentiality.
• Advanced Microsoft Office experience; SAP experience is a plus.
• Event planning and project management experience preferred.

Responsibilities

• Manage calendars, meetings, travel arrangements, and expense reports.
• Coordinate administrative tasks, invoices, supplies, visitors, and event logistics.
• Prepare and edit presentations, spreadsheets, and documents, and support operational improvements.
• Communicate with executives and colleagues, assist with onboarding, and organize team meetings and agendas.
• Support ad hoc projects and key processes, including annual performance reviews.

Skills

Calendar management

Travel coordination

Expense reporting

Communication skills

Discretion & confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

SAP

Job description

Summary

Provides administrative and operational support to the Vice President of Retail Excellence and the executive team. The role is based in New York and supports calendar management, travel, expenses, meetings, and projects.

Responsibilities

• Manage calendars, meetings, travel arrangements, and expense reports.
• Coordinate administrative tasks, invoices, supplies, visitors, and event logistics.
• Prepare and edit presentations, spreadsheets, and documents, and support operational improvements.
• Communicate with executives and colleagues, assist with onboarding, and organize team meetings and agendas.
• Support ad hoc projects and key processes, including annual performance reviews.

Requirements

• Bachelor's degree and at least ten years of work experience, preferably supporting luxury retail executives.
• Excellent verbal, written, and interpersonal communication skills, with discretion and strong confidentiality.
• Advanced Microsoft Office experience; SAP experience is a plus.
• Event planning and project management experience preferred.