Executive Assistant, Retail Excellence - Temporary

Richemont Iberia SL; New York (NY); On-site; USD 95,000 - 105,000; Full time

Job summary

Van Cleef & Arpels, Americas, seeks an Executive Assistant to the Vice President, Retail Excellence, to provide core administrative support, including calendar management, travel bookings, budget and expense oversight, and coordination of large-scale meetings for the leadership team in New York.

You will prepare high-level PowerPoint presentations and Excel analyses, liaise with executives and a diverse staff, assist with onboarding, and support events and ad-hoc projects while upholding

Qualifications

• Bachelor’s degree required.
• Minimum of ten years of work experience, preferably supporting luxury retail executives.
• Excellent verbal, written, and interpersonal communication.
• Advanced MS Office; SAP is a plus.

Responsibilities

• Manage VP’s calendar and travel arrangements.
• Oversee budgets and expense reports for the role.
• Coordinate large-scale meetings and events for the leadership team.
• Prepare high-level PowerPoint presentations and Excel analyses.
• Assist in onboarding and liaise with executives and staff.

Skills

Communication

Confidentiality

Discretion

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

SAP

Job description

Are you a good match?

For this role, we are looking for the candidate to have a bachelor’s degree and a minimum of ten years’ work experience, preferably supporting luxury retail executives; Events planning and project management experience is preferred. You will have the ability to communicate and liase with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills. You will have a high level of confidentiality, discretion, professional maturity, emotional intelligence & social etiquette. You will have advanced-level experience with Microsoft Office; SAP is a plus.

What are we expecting from you?

The Executive Assistant to the Vice President, Retail Excellence role is to provide core administrative support, including calendar management, booking & coordinating travel, budget and expense management, and assisting with planning, negotiating large scale meetings and other ad-hoc projects as needed for the Vice President, Retail Excellence of the Executive Leadership team of Van Cleef & Arpels, Americas. This role will help to facilitate the day-to-day activities and administrative operations of the office. This role reports to the Vice President of Retail Excellence and is based in New York.

In this role, you will:

• Support VP of Retail Excellence by proactively managing travel and meeting calendars to anticipate and resolve any scheduling conflicts.
• Assist with administrative tasks, such as scheduling meetings, managing expense reports, invoice processing, filing, shipping, ordering supplies, receiving visitors, and supporting the planning of large-scale events and coordinating logistics for team meetings.
• Book travel, hotels, car service for international and domestic travel; and process corresponding expense reports accurately and in compliance with company policies.
• Build efficiency and effective responsiveness into existing operations and help define new operational strategies that streamline important information.
• Develop, organize, provide analysis, and edit high level PowerPoint presentations, excel spread sheets and word documents as needed.
• Maintain strong relationships with other Assistants to the Executive leadership team, Senior Executives, their direct reports, and global colleagues.
• Send internal communications and announcements on behalf of the Vice President as needed.
• Assist in aspects of onboarding of new team members.
• Support the team culture by organizing departmental meetings; Create meeting agendas and take & distribute minutes.
• Assist Executive on ad-hoc projects and key processes (i.e., annual performance review).

More than a role…we recruit for a career!

By joining Van Cleef and Arpels, you will be part of a Maison where employee career development is at the heart of our ambition.

Upon your arrival, you will be immersed in our enchanting world with trainings on our history, know-how and creations.

The recruitment process:

If your profile matches our search criteria, you will be contacted by the Talent Acquisition team for an interview. The recruitment process will consist of several interviews at various levels of the organization. Applicants must have valid work authorization for employment in the USA.

Richemont offers a generous compensation and benefits package for eligible employees.

Expected Salary Range- $95,000 - $105,000 (Annual)