Executive Assistant

Newmark; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Newmark in New York, NY seeks an experienced Executive Assistant to support the Chief Operations Officer. The role emphasizes professionalism, discretion, and managing complex schedules and communications.

You will handle heavy calendar management and prepare business correspondence, coordinating meetings with proficiency in Excel, PowerPoint, Word, and Outlook, with a focus on accuracy and confidentiality in a fast-paced office.

Qualifications

• Minimum 5+ years of experience as an executive assistant.
• Professional in person and on the phone.
• In-office position with ability to work extended hours.
• Proficient in MS Office at an advanced level (Excel, PowerPoint, Word, Outlook).
• Bachelor's degree (BA/BS) required.

Responsibilities

• Screen a high volume of telephone calls from internal and external sources.
• Coordinates meetings, including ordering meals, preparing meeting rooms and invitations.
• Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level.
• Compose business correspondence and format spreadsheets.
• Track action items and deliverables for executives and proactively schedule time.
• Meet deadlines and work effectively in a pressurized environment.
• Maintain confidentiality and interact with staff and clients professionally.

Skills

calendar management

MS Office proficiency

multi-tasking

Education

BA or BS degree

Tools

Excel

PowerPoint

Word

Outlook

Job description

Job Description

Dynamic, growing Commercial Real Company in New York, NY has an opportunity for an Executive Assistant. If you are looking for a challenging and rewarding position, we want to hear from you.

The position will provide executive support for the Chief Operations Officer.

Duties

The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone. Duties include: Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.

Responsibilities

• Screen a high volume of telephone calls from both internal and external sources.
• Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc.
• Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level
• Must be able to compose business correspondence and format spreadsheets
• Works on special assignments as needed. Such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions.
• Track action items and deliverables for executives and proactively schedule the time required to address them.
• Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations
• Meets designated deadlines and works effectively in a pressurized environment.
• Must have a professional phone manner and be able to interact with staff and clients in a professional manner
• Must be able to multi-task with little or no supervision
• Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner
• Be able to prioritize when working for more than one person
• Have a “can-do” attitude. Be willing to do what it takes to get it done.

Qualifications

• BA or BS degree
• Ability to interface professionally with all levels of employees
• Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational skills are necessary to succeed in this position.
• Must be flexible and able to work extended hours.
• Please note this is a required in-office position.