Executive Assistant & Regional Office Manager

twentysix; New York (NY); On-site; USD 42,000 - 61,000; Full time

Benefits offered by this job

Free snacks

Private medical, dental, and vision

LinkedIn Learning access

Paid time off

Job summary

Real Chemistry Singapore is seeking an Executive Assistant & Office Manager to support three senior leaders and shape day-to-day operations of a growing APAC team. While the role includes office management responsibilities, it is primarily focused on Executive Assistant support.

You’ll manage calendars, travel, meetings, expenses, and documents, coordinate onboarding, liaise with vendors, and help maintain a productive, well-organized office.

Qualifications

• Executive administrative experience supporting top-level executives.
• Professional presence and appearance.
• Resourceful problem solver with proactive solutions.
• Handle highly sensitive materials with discretion.
• Urgent, client-service oriented mindset.
• Align with Real Chemistry goals, culture and strategies.
• Use good judgment in prioritizing independent work and scheduling.
• Collaborate with the administrative team for seamless support.
• Meticulous, organized and able to multi-task.
• Excellent writing and editing skills; strong verbal communication.

Responsibilities

• Provide proactive diary and calendar management for three senior leaders.
• Coordinate meetings, calls, videoconferences and events.
• Arrange complex domestic and international travel itineraries.
• Prepare, submit and track expense reports; manage invoices.
• Prepare and format documents, presentations and materials.
• Manage correspondence with executives with discretion.
• Maintain organised files and records.
• Support interview scheduling and candidate logistics.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

PowerPoint support

Office administration

Interview scheduling

Vendor relations

Discretion & professionalism

Communication

Education

BS or associate’s degree in business management

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Real Chemistry Singapore is seeking an Executive Assistant & Office Manager to support three senior leaders and shape day-to-day operations of a growing APAC team. While the role includes office management responsibilities, it is primarily focused on Executive Assistant support.

You’ll manage calendars, travel, meetings, expenses, and documents, coordinate onboarding, liaise with vendors, and help maintain a productive, well-organized office.