Executive Assistant & Office Manager - Singapore

twentysix; New York (NY); On-site; USD 42,000 - 61,000; Full time

Benefits offered by this job

Free snacks

Private medical, dental, and vision

LinkedIn Learning access

Paid time off

Job summary

Real Chemistry Singapore is seeking an Executive Assistant & Office Manager to support three senior leaders and shape day-to-day operations of a growing APAC team. While the role includes office management responsibilities, it is primarily focused on Executive Assistant support.

You’ll manage calendars, travel, meetings, expenses, and documents, coordinate onboarding, liaise with vendors, and help maintain a productive, well-organized office.

Qualifications

• Executive administrative experience supporting top-level executives.
• Professional presence and appearance.
• Resourceful problem solver with proactive solutions.
• Handle highly sensitive materials with discretion.
• Urgent, client-service oriented mindset.
• Align with Real Chemistry goals, culture and strategies.
• Use good judgment in prioritizing independent work and scheduling.
• Collaborate with the administrative team for seamless support.
• Meticulous, organized and able to multi-task.
• Excellent writing and editing skills; strong verbal communication.

Responsibilities

• Provide proactive diary and calendar management for three senior leaders.
• Coordinate meetings, calls, videoconferences and events.
• Arrange complex domestic and international travel itineraries.
• Prepare, submit and track expense reports; manage invoices.
• Prepare and format documents, presentations and materials.
• Manage correspondence with executives with discretion.
• Maintain organised files and records.
• Support interview scheduling and candidate logistics.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

PowerPoint support

Office administration

Interview scheduling

Vendor relations

Discretion & professionalism

Communication

Education

BS or associate’s degree in business management

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.

Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you’re a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.

Discover your purpose. Embrace innovation. Experience #LifeatRealChem.

Executive Assistant & Office Manager, Singapore

This is an exciting opportunity to join Real Chemistry at a pivotal moment in our growth. Following the acquisition of Spurwing Communications, Singapore has become a key hub for our APAC operations, and we’re looking for an Executive Assistant & Office Manager to support three senior business leaders and help shape the day-to-day operations of a growing regional team. While the role includes office management responsibilities, it is primarily focused on Executive Assistant support and will suit someone who enjoys working closely with senior leaders in a fast-paced environment.

What you’ll do:

Executive support

• Provide proactive diary and calendar management for three senior leaders, helping them use their time effectively.
• Coordinate meetings, conference calls, videoconferences and internal/client events, including agendas, logistics and follow-up where needed.
• Arrange complex domestic and international travel, including itineraries, accommodation, transport and related logistics.
• Complete, submit and track expense reports; reconcile credit card charges and support office-related invoices as needed.
• Prepare, format and distribute documents, presentations and meeting materials, including PowerPoint support and pitch support where required.
• Manage correspondence, calls and requests to and from executives, using sound judgement and discretion.
• Maintain organised online and offline files, archives, contacts and administrative records.
• Work closely with the Talent Acquisition team to support interview scheduling and candidate logistics.

Office management and employee experience

• Act as the day-to-day point of contact for the Singapore office, helping office-related queries and practical issues get resolved quickly.
• Manage office supplies, equipment, stationery and general office set-up, ensuring the space is well organised and professional.
• Liaise with building management, landlords, vendors and service providers on office maintenance, repairs and facilities matters.
• Welcome visitors and visiting Real Chemistry colleagues; coordinate meeting rooms, refreshments and basic hosting arrangements.
• Support local onboarding logistics for new starters, including desk set-up, office access, equipment coordination and first-day arrangements.
• Help maintain local health, safety and emergency arrangements, including fire procedures, first aid information and emergency contacts.
• Coordinate small office events, team lunches, celebrations and other activities that help create a positive employee experience.
• Support office budget tracking, vendor relationships and office-related payments or purchase requests.
• Work collaboratively with the wider administrative team to provide seamless support across Real Chemistry.
• Take on other reasonable duties as needed as the Singapore office grows and evolves.

What you should have:

• Education and Experience:

BS or associate’s degree in business management or related field preferred but not required.

• Must have executive administrative experience supporting top level executives.
• Professional presence and appearance.
• Resourceful and intuitive problem solver with proactive solutions and strategies.
• Recognize and appropriately handle highly sensitive and confidential materials.
• Perform with a sense of urgency and with a client service orientation.
• Understand and support the goals, strategies, vision, and culture of Real Chemistry.
• Use good judgment in setting priorities for independent work and in scheduling and supporting the executives.
• Work effectively with the administrative team, regarding communications, troubleshooting, support, and backup.
• Meticulous attention to detail, flawless organization and multi-tasking, producing high quality work.
• Excellent writing and editing skills; articulate oral communication skills, in person and on the phone
• Strong work ethic and sound judgment; calm, pleasant demeanour, even under pressure, and an eagerness to learn.
• Highly proficient with Microsoft Word, Excel, PowerPoint, and Outlook, and internet research.
• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We’re always evolving.
• You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data.
• You are highly organized self-starter, able to work independently and under tight deadlines.

Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here.

• We believe we can do our best when feeling our best, which is why we’ve put together a benefits program designed to give you the support you and your family need at every stage of life.
• Real Chemistry offers a comprehensive benefit program and perks, tailored to your region.
• Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future.
• Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning.
• Learn more about our great benefits and perks and search specific offerings in your region at: www.realchemistrybenefits.com.

At Real Chemistry, we believe we’re at our best when we’re connected. Our Real Hybrid and Regional Teams (Real HART) approach is designed to foster collaboration, learning, innovation, and meaningful relationships while providing flexibility where appropriate. Because our workforce spans multiple countries, regions, and client needs, work arrangements may vary by role and location. Some positions offer hybrid or remote flexibility, while others require regular in-office presence. For example, certain teams and regions, including some of our UK operations, have office-based requirements. Your recruiter will discuss the specific expectations for the role you’re pursuing during the interview process and keep you informed throughout the hiring journey. For employees located within a one-hour commute of a Real Chemistry office, we require in-person attendance two days per week, either from a Real Chemistry office or when working onsite with clients. Employees in regions without a nearby office may work remotely and come together throughout the year for collaboration, culture-building, learning, and team connection opportunities. While these guidelines reflect our current workplace model, we understand that everyone’s circumstances are unique. If you require additional flexibility, we welcome an open conversation with your recruiter and our HR team to discuss your needs and determine what may be possible.

Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.