Executive Assistant, Records & Scheduling

Newton Public Schools; Newton (MA); On-site; USD 60,000 - 66,000; Full time

Job summary

Newton Public Schools at Newton South High School in Newton, Massachusetts, seeks an Executive Assistant for Records to support scheduling and data entry for course registrations and to maintain up‑to‑date student academic records.

The role reports to the High School Vice Principal and requires strong organizational and communication skills, proficiency with Google Suite and databases, and experience with transcript processing and state reporting.

Qualifications

• High school diploma with 1–2 years college and 2–3 years record-keeping experience.
• Thorough knowledge of office procedures and student record keeping.
• Strong communication and interpersonal skills with staff and the public.
• Proficient with computer software and Google Suite; capable of data entry and record keeping.

Responsibilities

• Serve as primary support for scheduling and data entry for course registration.
• Assist with master schedule data entry and schedule changes.
• Support with flex block scheduling and report card processes.
• Ensure grades are posted accurately; process grade changes after term close.
• Assist with state reporting in coordination with IT.
• Add summer school grades to transcripts and compute GPA where needed.
• Print transcripts and manage student file organization.
• Input student information into Aspen and update records as needed.
• Answer main office telephones and provide customer service.

Skills

Office procedures

Public interaction

Communication

Analytical ability

Data entry

Education

High school diploma + 1–2 years college

Equivalent combination of education, training and experience

Tools

Aspen

Google Suite

Database

Spreadsheets

Job description

Newton Public Schools at Newton South High School in Newton, Massachusetts, seeks an Executive Assistant for Records to support scheduling and data entry for course registrations and to maintain up‑to‑date student academic records.

The role reports to the High School Vice Principal and requires strong organizational and communication skills, proficiency with Google Suite and databases, and experience with transcript processing and state reporting.