Executive Assistant & House Secretary (High School)

Newton Public Schools; Newton (MA); On-site; USD 60,000 - 66,000; Full time

Job summary

Newton Public Schools seeks an Executive Assistant - House Secretary to support the House Dean at Newton South High School. You will manage calendars, drafts, communications, and routine office tasks to ensure smooth daily operations for staff and students.

You will coordinate meetings, assist counselors and teachers, and maintain records and reports. The role requires strong organizational skills, attention to detail, and excellent interpersonal abilities within a busy high school environment.

Qualifications

• High school education with 1–2 years of office experience.
• Thorough knowledge of office procedures and terminology.
• Knowledge of policies of the school department and city departments.
• Working knowledge of laws and policies relevant to the school’s work.
• Proficiency with computer software applications.
• Ability to communicate clearly with staff, students and the public.

Responsibilities

• Serve as Confidential Secretary to the House Dean and Assistant House Dean.
• Provide support for three counselors and up to eighty faculty members.
• First contact with students, parents, staff and the community.
• Manage the House Dean’s schedule and correspondence; facilitate meetings.
• Set up meetings for House Dean, Counselors and Teachers for IEPs.
• Provide customer service by answering questions in person or by phone.
• Maintain records, prepare reports and informational mailings.
• Handle money following school procedures and maintain databases.

Skills

Office experience

Office procedures

Software knowledge

Customer service

Communication skills

Multitasking

Interpersonal skills

Teamwork

Education

High school diploma

Job description

Newton Public Schools seeks an Executive Assistant - House Secretary to support the House Dean at Newton South High School. You will manage calendars, drafts, communications, and routine office tasks to ensure smooth daily operations for staff and students.

You will coordinate meetings, assist counselors and teachers, and maintain records and reports. The role requires strong organizational skills, attention to detail, and excellent interpersonal abilities within a busy high school environment.