School Administrative & Records Specialist

Newton Public Schools; Newton (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Newton Public Schools at Newton North High School in Newton, MA seeks an Administrative Assistant (NESA Grade 2) to perform a range of secretarial, clerical, recordkeeping, and accounting tasks under supervision of school administrators.

Responsibilities include customer service, data maintenance, report preparation, budget tracking, and coordinating appointments while ensuring compliance with policies and procedures.

Qualifications

• High school education and 1–2 years of clerical experience.
• General knowledge of office procedures and software applications.
• Ability to communicate effectively with staff, students and the public; strong organizational skills.

Responsibilities

• Provide customer service by answering questions in person or by telephone.
• Perform general clerical duties including word processing, filing, data entry, answering phones, mail handling, and scheduling.
• Maintain department data and prepare a variety of reports.
• Handle budget tracking and internal controls for materials and supplies.
• Prepare administrative documents such as requisitions, invoices, and budget transfers.

Skills

Customer service

Communication skills

Multi-tasking

Data entry

Education

High school diploma or equivalent

Tools

Word processing

Database

Spreadsheets

Job description

Newton Public Schools at Newton North High School in Newton, MA seeks an Administrative Assistant (NESA Grade 2) to perform a range of secretarial, clerical, recordkeeping, and accounting tasks under supervision of school administrators.

Responsibilities include customer service, data maintenance, report preparation, budget tracking, and coordinating appointments while ensuring compliance with policies and procedures.