Bilingual Receptionist

ATL Technology CR Ltda; Atlanta (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

ATL Technology CR Ltda is seeking an organized Executive Assistant & Receptionist to support management with high-level administrative tasks and to serve as the first point of contact for the organization. The role involves calendar management, document preparation, reception duties, and coordinating events.

Ideal candidates will be proactive, detail-oriented, and capable of handling confidential information while maintaining a professional office presence.

Qualifications

• Organized and proactive executive assistant with administrative experience.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Prepare and proofread confidential documents, presentations, and reports.
• Screen and direct phone calls, emails, and correspondence.
• Greet visitors and vendors in a professional manner.
• Handle mail, shipments, and reception area upkeep.
• Coordinate internal and external events and room bookings.
• Maintain filing, records, and databases.

Skills

Calendar management

Travel coordination

Verbal and written communication

Office coordination

Guest relations

Administrative support

Job description

Job Description – Executive Assistant & Receptionist Position Summary We are seeking an organized and proactive Executive Assistant & Receptionist to join our team at ATL Technology CR Ltda. This role is essential to ensuring the smooth day-to-day operation of the company, providing high-level administrative support to management while serving as the first point of contact and the face of the organization.

Key Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings and travel arrangements.
• Prepare, edit, and proofread confidential documents, presentations, and reports.
• Serve as the primary point of contact for the office, screening and directing phone calls, emails, and correspondence.
• Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
• Manage incoming and outgoing mail and courier/package shipments.
• Maintain a tidy and presentable reception area and common office spaces.
• Coordinate logistics for internal and external events, including room bookings and materials setup.
• Handle filing, recordkeeping, and database maintenance.
• Support the preparation and tracking of expenses and budgets.
• Order and maintain inventory of office supplies.
• Provide general administrative support to various departments as needed.
• Availability to work standard office