Executive Assistant: PTA & School Operations

Apploi; Village of Lawrence (NY); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

403(b) matching

Other benefits

Job summary

The Executive Assistant at HAFTR in Lawrence, NY provides essential administrative and logistical support across school functions, with a strong focus on PTA coordination, board relations, parent communications, and transportation logistics. This role acts as a central hub for parents, board members, and school leadership to ensure smooth daily operations and special programs.

Responsibilities include PTA calendar support, executive and board administration, parent communications, and

Qualifications

• Prior administrative support experience or related field.
• Excellent communication with parents, board members, and vendors.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide admin support across school functions, with PTA coordination and calendar management.
• Support executive leadership and board communications; manage calendars and meeting logistics.
• Coordinate parent communications, school phone book, and quarterly class card mailings.
• Organize transportation logistics for daily drops/picks and field trips.

Skills

Organizational skills

Written and verbal communication

Confidentiality

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office (Excel advanced)

Google Suite

Job description

The Executive Assistant at HAFTR in Lawrence, NY provides essential administrative and logistical support across school functions, with a strong focus on PTA coordination, board relations, parent communications, and transportation logistics. This role acts as a central hub for parents, board members, and school leadership to ensure smooth daily operations and special programs.

Responsibilities include PTA calendar support, executive and board administration, parent communications, and