Executive Assistant & Project Manager, School Leadership

The International School - Portland; Portland (OR); On-site; USD 60,000 - 85,000; Full time

Job summary

The International School of Portland seeks a highly organized Executive Assistant to support the Head of School and manage strategic projects. The role combines executive support, board liaison, and project leadership to ensure smooth operations across the administration.

Responsibilities include scheduling, travel planning, meeting minutes, board materials, and cross‑department coordination. The position requires professionalism, confidentiality, and strong communication skills in a fast‑paced

Qualifications

• Bachelor's degree or equivalent experience is required.
• Minimum of 2 years in an executive support role, preferably in education.
• Strong project management skills with multi‑project handling capability.
• Excellent written and verbal communication skills.
• Demonstrated professionalism, integrity, and discretion.

Responsibilities

• Serve as a trusted liaison for the Head of School with trustees, staff, and families.
• Manage complex scheduling, travel, and calendar priorities for the Head of School.
• Screen and respond to emails and calls on behalf of the Head of School as appropriate.
• Prepare correspondence, reports, and presentations for the Head of School.
• Record minutes and support Board of Trustees meetings; maintain dashboards and materials.
• Coordinate the school calendar with Senior Management and ELT/SMT teams.
• Lead ad‑hoc projects from inception to completion and report progress.

Skills

Executive support

Project management

Communication

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

The International School of Portland seeks a highly organized Executive Assistant to support the Head of School and manage strategic projects. The role combines executive support, board liaison, and project leadership to ensure smooth operations across the administration.

Responsibilities include scheduling, travel planning, meeting minutes, board materials, and cross‑department coordination. The position requires professionalism, confidentiality, and strong communication skills in a fast‑paced