Executive Assistant & Process Automation Lead

Fremont Economic Development Corp.; Salida (CO); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

15 days PTO

Health/dental/vision after 90 days

Colorado Secure Savings IRA plan

Performance-based incentive bonus

Job summary

VeroTouch is seeking an Executive Assistant to support the executive team with high-trust administrative and operational duties. You will automate scheduling, drafting, data entry, and reporting using AI tools to reduce repetitive work, across HR, procurement, and knowledge management.

The role requires process orientation and the ability to handle confidential information on a growing startup. Based in Colorado, this on-site position offers exposure to leadership, travel coordination, and

Qualifications

• 2+ years of experience in an administrative, executive assistant, operations support role
• Interest in process and efficiency: redesigned workflows or automated tasks
• Fluency with AI tools used to automate work
• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint)
• Excellent written communication and ability to draft clean documents
• Ability to juggle multiple workstreams and shifting priorities
• Discretion and judgment handling confidential information

Responsibilities

• Manage executive calendars, scheduling, and meeting logistics
• Prepare agendas, notes, and follow-up items for recurring meetings
• Coordinate travel arrangements as needed
• Support accounts payable/receivable, invoice tracking, vendor follow-up
• Organize and maintain company files, SOPs, and internal documentation
• Coordinate onboarding logistics for new hires and interview scheduling
• Data entry and reconciliation in QuickBooks Online
• Identify bottlenecks and redesign workflows for automation and efficiency

Skills

AI tools (Claude/ChatGPT)

MS 365 proficiency

Written communication

Organizational skills

Multi-tasking

Discretion with confidential info

Education

Bachelor’s degree preferred

Tools

QuickBooks Online

Buildertrend

Job description

VeroTouch is seeking an Executive Assistant to support the executive team with high-trust administrative and operational duties. You will automate scheduling, drafting, data entry, and reporting using AI tools to reduce repetitive work, across HR, procurement, and knowledge management.

The role requires process orientation and the ability to handle confidential information on a growing startup. Based in Colorado, this on-site position offers exposure to leadership, travel coordination, and