Executive Assistant - Policy & Government Affairs (Hybrid)

HANYS; City of Rensselaer (NY); Hybrid; USD 44,000 - 48,000; Full time

Job summary

Healthcare Association of New York State (HANYS) seeks an Executive Assistant to provide high-level secretarial and administrative support to the Senior Vice Presidents and policy divisions in a hybrid role based in Rensselaer, NY.

The position involves calendar management, meeting logistics, coordination of internal and external communications, and support for advocacy resources. Candidates should have 6–8 years of experience and proficiency with Microsoft Office.

Qualifications

• Excellent verbal and written communication skills and strong organizational skills are expected.
• Experience supporting senior management is preferred.
• Experience in a legislative or affiliated environment is strongly preferred.
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint, and Excel) is required.

Responsibilities

• Provides high-level secretarial and administrative support to the Senior Vice President for State Policy, the Senior Vice President for Federal Policy, and the Divisions of State Governmental Affairs and Federal Relations including correspondence, calendar management, meeting notices and minutes, and coordination of internal and external communications and related documents.
• Assists with travel arrangements, including hotel and transportation arrangements, creating/maintaining itineraries, and management of related expense reports.
• Coordinates logistics for meetings and conference calls, including virtual and group meetings; prepare and distribute related documents and coordinate all related communications.
• Coordinates routine office processes and monitors and orders departmental office supplies.
• Assists with maintenance of advocacy tools and resources.
• Provides backup support as needed to meet organizational needs in collaboration with other Executive Assistants to ensure productivity and quality.
• Filing Federal LD-2 filings on behalf of HANYS.

Skills

Communication

Organizational skills

Prioritize multiple priorities

Verbal and written communication

Education

High School diploma or GED

Associate degree preferred

Tools

Microsoft Office

Job description

Healthcare Association of New York State (HANYS) seeks an Executive Assistant to provide high-level secretarial and administrative support to the Senior Vice Presidents and policy divisions in a hybrid role based in Rensselaer, NY.

The position involves calendar management, meeting logistics, coordination of internal and external communications, and support for advocacy resources. Candidates should have 6–8 years of experience and proficiency with Microsoft Office.