Executive Assistant to Founder of Fin-tech Start up-Fully Remote

your Jared; Northern (KY); Hybrid; USD 100,000 - 250,000; Full time

Job summary

Your Jared is seeking an Executive Assistant to the Founder of a Fin-tech startup. This fully remote role supports the CEO with advanced calendar and travel coordination, onboarding, recruiting coordination, and shaping employee experience and culture in a fast-growing environment.

The ideal candidate brings polished communication, discretion, and startup-finance familiarity. Bachelor’s degree required; East Coast-based candidates preferred for time-zone alignment and collaboration with

Qualifications

• 5+ years of Executive Assistant experience supporting C-level executives.
• Strong financial services experience in investment/fintech or related fields.
• Experience in startup/high-growth environments preferred.
• Ability to bring structure, discretion, and rigor to a fast-paced startup culture.
• Exceptional calendar management and multi-tasking skills.
• Experience with recruiting coordination and onboarding is a plus.
• Bachelor's degree required.

Responsibilities

• Provide comprehensive EA support to the CEO & Founder, managing a complex calendar and travel logistics.
• Coordinate domestic and international travel, detailed itineraries, and real-time changes.
• Prepare agendas and materials for leadership meetings; track deliverables and deadlines.
• Serve as central coordinator across CEO, exec team, employees, and stakeholders.
• Own recruiting coordination; support hiring processes and interview logistics.
• Coordinate onboarding, benefits enrollment, equipment, and first-day logistics.
• Drive culture initiatives, plan company-wide events, and recognize milestones.
• Build systems and processes across executive support, recruiting, onboarding, and events.

Skills

Executive support (C-level)

Financial services familiarity

Startup/scale-up experience

Calendar management

Recruiting coordination

Onboarding

Event planning

Discretion & professionalism

Written & verbal communication

Bachelor's degree

Education

Bachelor's degree

Tools

HR systems

Travel & calendar tools

Job description

Executive Assistant to Founder of Fin-tech Start up-Fully Remote

Our client, a rapidly growing financial technology company, is seeking a polished, proactive, and highly organized Executive Assistant/Operations professional to support the CEO & Founder. Backed by an established financial services firm, the company is operating in a true startup environment and is fundamentally rethinking the lending experience through a combination of technology, AI, and a highly personalized approach.

This is a dynamic and highly visible role that goes well beyond traditional calendar and travel support. In addition to serving as the day-to-day Executive Assistant to the CEO & Founder, this person will play an important role in recruiting coordination, onboarding, company events, and employee experience. They will be a true culture carrier for the organization — helping create an environment where employees feel connected, recognized, and excited to be part of the company as it continues to scale.

The ideal candidate brings a strong financial services background coupled with experience working within a startup, high-growth, or entrepreneurial environment. They understand the polish, discretion, and pace required within finance, but are equally comfortable rolling up their sleeves, building processes from scratch, and wearing multiple hats within a growing company.

This is an excellent opportunity for someone who loves being an Executive Assistant but also wants meaningful ownership over the employee experience and culture of a growing organization.

This role is fully remote, but preference to candidates who sit on the East Coast of the United States.

RESPONSIBILITIES:

• Provide comprehensive Executive Assistant support to the CEO & Founder, managing a complex and fast-moving calendar and ensuring his time is prioritized effectively
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and real-time changes
• Prepare agendas, briefing documents, and meeting materials for leadership and executive meetings
• Track key deliverables, deadlines, follow-ups, and processes to ensure priorities continue moving forward
• Serve as a central point of coordination across the CEO, executive team, employees, candidates, and external stakeholders
• Own recruiting coordination in direct support of the CEO's involvement in the hiring process, including candidate communication, interview scheduling, logistics, and offer coordination
• Coordinate the onboarding experience for new employees, including benefits enrollment, equipment, welcome materials, and first-day logistics
• Take ownership of company culture and employee experience initiatives as the organization grows
• Plan and execute company-wide events, team gatherings, celebrations, and other cultural programming
• Create thoughtful ways to recognize employee birthdays, anniversaries, milestones, accomplishments, and other important moments
• Help foster a connected, collaborative, and engaging workplace where employees feel recognized and valued
• Build and maintain systems, trackers, and processes across executive support, recruiting, onboarding, events, and other concurrent workstreams
• Identify opportunities to improve administrative and operational processes as the company continues to scale
• Handle confidential and sensitive information with absolute discretion
• Take on ad hoc administrative, operational, and culture-related projects as needed

REQUIREMENTS:

• 5+ years of Executive Assistant experience supporting C-level executives
• Strong financial services experience required, ideally within investment management, private equity, hedge funds, banking, fintech, or a related financial services environment
• Experience working within a startup, rapidly scaling company, or highly entrepreneurial environment strongly preferred
• Proven ability to bring the professionalism and rigor of a financial services environment into a more fluid, build-as-you-go startup culture
• Exceptional calendar management, organizational, and prioritization skills
• Experience managing multiple concurrent workstreams without losing attention to detail
• Prior experience with recruiting coordination and onboarding strongly preferred
• Genuine interest in employee experience, events, and company culture, with demonstrated experience planning team events, celebrations, or culture-building initiatives
• Naturally engaging and relationship-oriented with the ability to serve as a positive cultural presence across the organization
• Highly proactive and comfortable building structure, processes, and systems where they may not already exist
• Strong judgment and decision-making skills with the ability to determine when to escalate and when to handle matters independently
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Tech-savvy and comfortable learning new systems and workflow tools
• No-ego, team-oriented mentality with a willingness to jump in wherever needed
• Bachelor's degree required

HOURS:

• Monday through Friday, 8:30am–5:30pm ET
• 24/7 availability as needed to support the CEO & Founder
• Fully remote, with a preference for candidates based on the East Coast

SALARY:

• $100,000–$250,000 base (DOE) + discretionary bonus + outstanding benefits