Executive Assistant & Payroll Admin for Board & Exec

Ledgent-Finance-; Waterbury (CT); On-site; USD 34,000 - 41,000; Full time

Job summary

Ledgent-Finance- in Waterbury, CT is seeking a Payroll & Administrative Assistant (temp-to-hire). The role supports the President & CEO, manages calendars, coordinates board meetings, drafts confidential communications, and maintains records.

Responsibilities include payroll processing, onboarding, HRIS data maintenance, reporting, vendor coordination, and assisting HR with recruiting. The position requires an associate degree and payroll experience.

Qualifications

• Associate's degree required; Bachelor's degree in a related field preferred.
• Minimum of 1 year payroll administration experience.
• 3–5 years of experience in executive administrative support, HR administration, or related field.

Responsibilities

• Provide administrative support to the President & CEO, including calendar management, meeting coordination, and correspondence.
• Coordinate Board meetings: scheduling, agendas, minutes, and materials.
• Serve as liaison between President/CEO, senior leadership, Board members, and external stakeholders.
• Draft, edit, format, and proofread confidential communications and reports.
• Maintain confidential executive, personnel, Board, and organizational records.
• Reconcile bi-weekly payroll using HRIS/Payroll system.
• Generate reports for NOI departments as requested.
• Assist HR Director with onboarding and recruiting activities.

Skills

Payroll administration

Executive support

HRIS

Communication

Confidentiality

Microsoft Office

Onboarding

Reporting

Education

Associate's degree

Bachelor's degree preferred

Tools

HRIS system

MS Office

Job description

Ledgent-Finance- in Waterbury, CT is seeking a Payroll & Administrative Assistant (temp-to-hire). The role supports the President & CEO, manages calendars, coordinates board meetings, drafts confidential communications, and maintains records.

Responsibilities include payroll processing, onboarding, HRIS data maintenance, reporting, vendor coordination, and assisting HR with recruiting. The position requires an associate degree and payroll experience.