Executive Admin & Payroll Specialist | Board Liaison

Ledgent; Waterbury (CT); On-site; USD 52,000 - 70,000; Full time

Job summary

Ledgent is seeking a Temp-To-Hire Payroll & Administrative Assistant in Waterbury, CT, to support the President & CEO, coordinate Board meetings, and manage payroll tasks using our HRIS/payroll system. The role requires handling confidential operations and collaborating with senior leadership.

You will assist HR with onboarding, reference checks, and routine correspondence, while ensuring accurate records and timely reporting. Strong communication and discretion are essential.

Qualifications

• 1 year payroll administration experience required.
• 3–5 years executive administrative support or HR administration experience preferred.
• Experience supporting executive leadership and Boards of Directors preferred.

Responsibilities

• Provide admin support to the President & CEO, including calendar management and correspondence.
• Coordinate Board meetings, agendas, packets, minutes, and records.
• Serve as liaison between CEO, leadership, Board, and stakeholders.
• Draft and edit executive communications, presentations, and reports.
• Maintain confidential records and HRIS data with accuracy and retention compliance.
• Oversee office supplies and equipment procurement and service.
• Recruit, screen, and refer applicants to hiring managers.
• Coordinate onboarding and offer letters for new hires and rehires.

Skills

Payroll admin

Executive support

Board liaison

HRIS

Confidentiality

Microsoft Office

Scheduling

Communication

Education

Associate's degree

BA/BS preferred

Tools

HRIS software

Payroll software

Job description

Ledgent is seeking a Temp-To-Hire Payroll & Administrative Assistant in Waterbury, CT, to support the President & CEO, coordinate Board meetings, and manage payroll tasks using our HRIS/payroll system. The role requires handling confidential operations and collaborating with senior leadership.

You will assist HR with onboarding, reference checks, and routine correspondence, while ensuring accurate records and timely reporting. Strong communication and discretion are essential.