Executive Assistant & Partnerships Coordinator

Community College of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 52,000 - 68,000; Full time

Job summary

The Community College of Philadelphia seeks an Executive Assistant I to provide comprehensive administrative and operational support to the Chief of Staff and Deputy Chief of Staff. You will coordinate departmental systems, schedules, and workflows, and serve as a liaison with internal departments and external partners.

You will also assist with contract processing, partnership coordination, and cross‑functional projects, ensuring timely communications and accurate recordkeeping across the

Qualifications

• High school diploma or equivalent required.
• Six years of progressively responsible administrative support experience.
• Demonstrated proficiency with Microsoft Word, Excel and PowerPoint.
• Strong attention to detail and data entry accuracy; ability to manage multiple tasks with changing priorities.
• Excellent interpersonal, written and oral communication skills; strong planning and organizational abilities.
• Demonstrated ability to collaborate well with others and maintain professionalism.

Responsibilities

• Provide high-level administrative and operational support to the Deputy Chief of Staff, including calendar management, meeting coordination, correspondence, and follow-up on departmental priorities.
• Coordinate meetings involving College leadership, internal departments, external partners, and community stakeholders, including scheduling, logistics, agendas, materials, and follow-up activities.
• Serve as a central point of contact for the department, coordinating information and communication among internal and external stakeholders.
• Oversee the administrative lifecycle of contracts, MOUs, and related documents, including initiation, tracking, and approval processes.
• Support partnership initiatives by coordinating meetings, maintaining records, tracking commitments and deliverables, and facilitating communication among College departments and external partners.

Skills

Word

Excel

PowerPoint

Attention to detail

Multitasking

Communication

Interpersonal skills

Education

Associate’s degree preferred

Job description

The Community College of Philadelphia seeks an Executive Assistant I to provide comprehensive administrative and operational support to the Chief of Staff and Deputy Chief of Staff. You will coordinate departmental systems, schedules, and workflows, and serve as a liaison with internal departments and external partners.

You will also assist with contract processing, partnership coordination, and cross‑functional projects, ensuring timely communications and accurate recordkeeping across the