Executive Assistant (Part-time)

Fair Elections Center; Washington (District of Columbia); Remote; USD 32,000 - 45,000; Part time

Benefits offered by this job

Remote work

15–19 hours per week

Hourly compensation

Stipend for cell phone/internet

Paid sick leave

Job summary

Fair Elections Center is seeking a proactive, detail-oriented Executive Assistant to support the President/CEO and provide high-level administrative assistance. The role covers calendar management, correspondence, and confidential project work to help advance voting rights advocacy.

You will engage in board meeting prep, organize materials, and coordinate internal/external communications while maintaining discretion and professionalism in a nonprofit environment.

Qualifications

• 10 years of administrative support in a professional office environment.
• Proficient with G-Suite applications (Gmail, Google Calendar) and office tools like Zoom and Slack.
• Passion for and commitment to the organization’s mission.
• Excellent organizational, time management, project management, communication, and customer service skills.
• Strong attention to detail and interpersonal skills.
• Ability to manage multiple tasks simultaneously and handle confidential information.

Responsibilities

• Provide scheduling and administrative support to the President including calendar management, meeting preparation and follow up, processing phone and email inquiries, electronic files and managing other relevant documents.
• Assist in organizing board meetings, preparation of agendas and the distributions of presentations and materials ahead of the meeting.
• Assist with the preparation of internal and external correspondence as needed.
• Maintain continuous lines of communication, keeping the President informed of all critical issues.
• Engage in special projects and events as needed.
• Handle confidential and sensitive matters with discretion and tact.

Skills

Organizational skills

Time management

Project management

Communication

Customer service

Tools

G-Suite

Zoom

Slack

Job description

Fair Elections Center is a non-partisan organization dedicated to defending, expanding, and facilitating voting rights. We use advocacy, litigation, organizing, education, and technology to protect and expand the right to vote, understanding the particular impact on disenfranchised, underrepresented, and marginalized communities. Through our unique partnerships with hundreds of campuses across the country, we are able to empower millions of new voters to participate in our democracy. Our litigation and advocacy efforts across dozens of states allows us to anticipate and counteract threats to free and fair elections.

Position Description:

Fair Elections Center is seeking a proactive, detail-oriented, and organized individual to join our team as an Executive Assistant. The Executive Assistant is responsible for assisting the President/CEO to provide high-level, confidential administrative support in clerical, administrative and project-based operations. The candidate should be able to anticipate the needs of those they support while maintaining a high level of discretion. This is an exciting opportunity to support a nonprofit with a mission to use litigation, advocacy, and campus organizing to remove barriers to registration and voting, particularly underrepresented communities.

Responsibilities

• Provide scheduling and administrative support to the President including calendar management, meeting preparation and follow up, processing phone and email inquiries, electronic files and managing other relevant documents.
• Assist in organizing board meetings, preparation of agendas and the distributions of presentations and materials ahead of the meeting.
• Assist with the preparation of internal and external correspondence as needed.
• Maintain continuous lines of communication, keeping the President informed of all critical issues.
• Engage in special projects and events as needed.
• Handle confidential and sensitive matters with discretion and tact.

Qualifications

• 10 years of administrative support in a professional office environment.
• Proficient knowledge of G-Suite applications (Gmail, Google Calendar) and office tools like Zoom and Slack.
• A passion for and commitment to the organization’s mission.
• Excellent organizational, time management, project management, communication, and customer service skills.
• Strong attention to detail and interpersonal skills.
• Must be able to manage multiple tasks simultaneously.Ability to treat sensitive/confidential information appropriately.

Location and Compensation:

This is a remote, part-time position expected to work approximately 15-19 hours per week. The starting compensation is $28 per hour. This position is eligible for limited benefits, including a cell phone and internet stipend. Paid sick leave will be provided in accordance with applicable state and local law. This position is not eligible for employer-sponsored medical, dental, or vision coverage, paid vacation or paid holidays. Organization-wide closures are unpaid for this position.

Equal Opportunity Statement:

Fair Elections Center is an Equal Opportunity Employer. We value diversity in our work environment and believe it furthers our mission to create and preserve an inclusive democracy for all voters and for underrepresented and marginalized communities in particular. Applicants from diverse backgrounds are strongly encouraged to apply. As part of this commitment, Fair Elections Center will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact Kristina Moore at [e-mail] .

*This job description is intended to provide a general overview of the position and is not an exhaustive list of all duties and responsibilities that are required of the employee. Duties, responsibilities and activities may change slightly or be added depending on the needs of the Organization.*