Executive Assistant (Part Time)

KR Wolfe Inc.; Incline Village (NV); On-site; USD 24,000 - 38,000; Part time

Job summary

KR Wolfe, Inc. is seeking a part-time Executive Assistant to provide high-level administrative and project support.

This role will be essential in keeping executives organized, managing travel and expenses, coordinating projects, and ensuring smooth daily operations. The ideal candidate is highly organized, proactive, and comfortable managing multiple tasks while maintaining professionalism and confidentiality.

Qualifications

• 3+ years of experience supporting senior-level executives.
• Proficient in Microsoft Word, Outlook, and Excel.
• Strong communication and interpersonal abilities.

Responsibilities

• Coordinate travel arrangements and manage schedules.
• Reconcile expenses and assist with budgeting.
• Support project coordination and action item follow-up.
• Maintain task management systems and prioritise workload.
• Schedule meetings and maintain calendar efficiency.
• Prepare reports and presentations as needed.

Skills

Communication skills

Interpersonal skills

Support senior executives

Tools

Microsoft Office

Word

Outlook

Excel

Job description

Location: Incline Village, NV
Hours: Monday – Friday, 10:00 AM – 2:00 PM (some weekend work if needed)

Company Overview

KR Wolfe, Inc. is a growing company specializing in installation, integration, field service, and renovation solutions that bring today’s technology to life. We serve advanced environments across healthcare, education, commercial, and government sectors. Guided by our commitment to quality, value, and customer service, we operate by our SPIRIT and QUEST core values—delivering exceptional service with integrity, teamwork, and care.

Position Overview

KR Wolfe is seeking a part-time Executive Assistant to provide high-level administrative and project support. This role will be essential in keeping executives organized, managing travel and expenses, coordinating projects, and ensuring smooth daily operations.

The ideal candidate is highly organized, proactive, and comfortable managing multiple tasks while maintaining professionalism and confidentiality.

Key Responsibilities

• Coordinate travel arrangements, including flights, hotels, and ground transportation.
• Manage and reconcile executive expenses and assist with budget tracking.
• Support project coordination and follow‑up on action items.
• Maintain task management systems and help prioritize executive workload.
• Schedule meetings, appointments, and ensure calendar efficiency.
• Prepare correspondence, reports, and presentations as needed.

Qualifications

• Strong communication and interpersonal skills.
• Prior experience supporting Senior level executives.
• 3+ years experience withMicrosoft Office Suite, particularly Word, Outlook, and Excel.
• Basic accounting principles required; advanced accounting knowledge a plus.
• Any project management experience is a plus.
• Ability to work independently, prioritize tasks, and handle sensitive information with discretion.