Executive Assistant | Part-Time

CYPFER; Atlanta (GA); On-site; USD 27,552 - 41,328; Part time

Job summary

CYPFER is seeking a part-time Executive Assistant to support the EVP of Delivery (based in Europe) and other executives. This role focuses on calendar management across multiple time zones, meeting coordination, travel logistics, and high-quality document review, with daily availability for a 25-hour workweek.

The ideal candidate is highly organized, discreet, and capable of producing professional reports and presentations, maintaining files, and ensuring deadlines are met in a fast-paced

Qualifications

• Previous experience supporting senior executives.
• Excellent organizational and time-management skills.
• Strong attention to detail and proofreading abilities.
• Excellent written and verbal communication in English.
• High level of professionalism, discretion, and confidentiality.
• Ability to multitask in a fast-paced environment.
• Proficient with Outlook, Word, PowerPoint, and Excel.

Responsibilities

• Manage complex executive calendars across multiple time zones.
• Coordinate, schedule, and reschedule meetings with shifting priorities.
• Proactively identify scheduling conflicts and propose solutions.
• Understand executive priorities to align calendars with critical activities.
• Coordinate meetings with agendas and conference links.
• Prepare and submit expense reports for executives.
• Assist with travel coordination and itineraries when required.
• Monitor inboxes and follow up on action items.
• Maintain organized electronic files and documentation.
• Proofread client-facing reports, presentations, and documents for grammar, formatting, consistency, and branding.
• Ensure documents align with company standards.
• Flag inconsistencies or missing information for executive attention.
• Serve as a liaison between executives and internal stakeholders.
• Assist with preparing meeting materials and executive presentations.
• Support special projects and administrative initiatives.

Skills

Calendar management

Meeting coordination

Travel coordination

Document review

Proofreading

Outlook

MS Office

English proficiency

Tools

Microsoft Office

Job description

About Us: CYPFER is a true first-responder Cybersecurity organization enabling clients to return to business rapidly, the right way, following a cyber-attack. We are a global market leader in ransomware post-breach remediation and cyber-attack first response. We deliver results that far surpass market statistics for cyber-extortion and ransomware events. Our team of cybersecurity professionals works with prominent global insurance carriers, leading law firms, and Fortune 1000 businesses.

Part Time Executive Assistant

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide part-time administrative support to the EVP of Delivery, who resides in Europe, and, as needed, to other Executives. This role is focused on enabling executive effectiveness through exceptional calendar management, meeting coordination, administrative support, and high-quality document review. The ideal candidate anticipates needs, exercises sound judgment, maintains strict confidentiality, and thrives in a fast‑paced, dynamic environment with changing priorities. This is a part-time position (25 hours/week) requiring daily availability Monday through Friday. Working hours will be established in collaboration with the successful candidate to ensure consistent support during core business hours.

Key Responsibilities

• Manage complex executive calendars across multiple time zones.
• Coordinate, schedule, and reschedule meetings while balancing shifting priorities.
• Proactively identify scheduling conflicts and recommend solutions.
• Develop an understanding of executive priorities to ensure calendars reflect business-critical activities.
• Coordinate internal and external meetings, preparing agendas, meeting logistics, and conference links.
• Prepare and submit expense reports on behalf of executives.
• Assist with travel coordination, itineraries, and related logistics when required.
• Monitor executive inboxes or action items as requested and help ensure timely follow‑up.
• Maintain organized electronic files and documentation.
• Proofread and review client-facing reports, presentations, and other documents for grammar, formatting, consistency, and professionalism before distribution.
• Ensure documents align with company standards and branding.
• Flag inconsistencies, missing information, or items requiring executive attention.
• Serve as a trusted point of coordination between executives and internal stakeholders.
• Follow up on action items and ensure commitments and deadlines are met.
• Assist with preparing meeting materials and executive presentations.
• Support special projects and administrative initiatives as assigned.

Job Requirements

• Operate in a fast-paced work environment in a global organization. Requires the ability to multitask and adapt quickly to changing priorities. May involve tight deadlines and high-energy work situations.
• Previous experience supporting senior executives, preferably at the VP or Executive level.
• Excellent organizational and time-management skills with the ability to manage multiple competing priorities.
• Strong attention to detail and exceptional proofreading abilities.
• Excellent written and verbal communication skills in English.
• High level of professionalism, discretion, and confidentiality.
• Strong judgment and the ability to anticipate executive needs.
• Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Comfortable working independently with minimal supervision.

Preferred Qualifications

• Experience supporting executives in a fast-paced consulting, professional services, or technology environment.
• Experience coordinating meetings across multiple international time zones.
• Familiarity with preparing executive presentations and client-facing documents.

CYPFER is an equal opportunity employer. If you need any accommodation or adjustments throughout the interview process and beyond, please let us know. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.

We thank you for your interest in joining the CYPFER team. While we welcome all applicants, only those selected for an interview will be contacted.