Executive Assistant & Operations Support (Hybrid/Remote)

State of Washington; Olympia (CA); Hybrid; USD 68,000 - 75,000; Full time

Job summary

Washington State Office of Civil Legal Aid is seeking an Executive Assistant to provide confidential executive support, coordinate meetings, and manage communications. The role is permanent full-time with hybrid/remote options and requires regular Olympia presence.

Location is flexible within Washington State; occasional travel for meetings and events is required. This position supports the Director and central operations within a mission-driven environment.

Qualifications

• Exceptional administrative support skills in office/secretarial roles.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Strong written and verbal communication for professional correspondence.

Responsibilities

• Provide confidential, executive-level administrative support to the Director, including meeting coordination and report preparation.
• Prepare agendas, materials, minutes, rosters, and logistics for in-person, virtual, and hybrid meetings.
• Manage central communications and respond to administrative records requests.
• Support agency conferences and events, including travel arrangements as needed.
• Serve as backup for central operations and agency programs.

Skills

Executive-level support

Communication skills

Time management

Independent work

Problem solving

Tools

Microsoft 365

Word

Excel

PowerPoint

SharePoint

Teams

Job description

Washington State Office of Civil Legal Aid is seeking an Executive Assistant to provide confidential executive support, coordinate meetings, and manage communications. The role is permanent full-time with hybrid/remote options and requires regular Olympia presence.

Location is flexible within Washington State; occasional travel for meetings and events is required. This position supports the Director and central operations within a mission-driven environment.