Executive Assistant

State of Washington; Olympia (CA); Hybrid; USD 68,000 - 75,000; Full time

Job summary

Washington State Office of Civil Legal Aid is seeking an Executive Assistant to provide confidential executive support, coordinate meetings, and manage communications. The role is permanent full-time with hybrid/remote options and requires regular Olympia presence.

Location is flexible within Washington State; occasional travel for meetings and events is required. This position supports the Director and central operations within a mission-driven environment.

Qualifications

• Exceptional administrative support skills in office/secretarial roles.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Strong written and verbal communication for professional correspondence.

Responsibilities

• Provide confidential, executive-level administrative support to the Director, including meeting coordination and report preparation.
• Prepare agendas, materials, minutes, rosters, and logistics for in-person, virtual, and hybrid meetings.
• Manage central communications and respond to administrative records requests.
• Support agency conferences and events, including travel arrangements as needed.
• Serve as backup for central operations and agency programs.

Skills

Executive-level support

Communication skills

Time management

Independent work

Problem solving

Tools

Microsoft 365

Word

Excel

PowerPoint

SharePoint

Teams

Job description

Posting number: 2026-07462

Department: Office of Civil Legal Aid

Job classification: EXEMPT

Posting type: Open

Categories: Administrative Assistant, Office and Administrative Support

Summary

Position: Executive Assistant

Agency: Washington State Office of Civil Legal Aid

Job Type: Permanent Full-Time

Salary: $68,000 - $75,000

Location: Washington State (location flexible; hybrid/remote work arrangements available)

Open: September 4, 2026

Close: Open until filled. Review of applications will begin on September 21, 2026.

This is primarily a hybrid/remote position, however, a regular presence in Olympia, Washington is required. In addition, this position requires occasional travel in Washington State for meetings and events.

Introduction

Agency

The Office of Civil Legal Aid (OCLA) is an independent judicial branch state agency, created with the understanding that the provision of legal aid services to indigent persons is an important component of the state’s responsibility to provide for the proper and effective administration of justice. The mission of the Office of Civil Legal Aid is to secure, invest and oversee the use of public funding for civil legal aid to low-income people in Washington State and to ensure accountability for public funds dedicated to the purpose.

Since its founding in 2005, OCLA was established as an agency with the principal responsibility to underwrite a general civil legal aid system in Washington. OCLA has grown and changed in recent years. Recognizing OCLA’s essential contributions, and the compelling need for these services, the legislature has expanded OCLA’s mandate to support legal aid to victims of crime and domestic violence, children in foster care, kinship caregivers, indigent tenants facing eviction, Medicaid recipients being discharged from long-term care settings, and individuals reentering society following completion of their terms of incarceration.

Find out more about OCLA here

Examples of duties

Reporting to the OCLA Director, this position is part of OCLA’s central operations team. This position also works closely with the Director of Operations, and is responsible for:

Providing administrative support. This includes:

• Providing direct, confidential, executive-level administrative support to the Director including arranging meetings, drafting correspondence and presentations, and preparing and submitting reports on behalf of the Director.
• Supporting committees by preparing agendas and meeting materials; making arrangements for in-person, virtual, and hybrid meetings; taking minutes; maintaining rosters; and following up on assignments.
• Managing and evaluating all central communications to the agency and responding accordingly.
• Assisting with responding to administrative records requests under GR 31.1, Access to Administrative Records.
• Supporting agency conferences, meetings, and events including assisting with on-site logistics (occasional travel required).
• Providing backup support for matters that can only be accomplished while in the office and/or Olympia area.

Provide human resources administrative support. This includes:

• Coordinating position postings and managing searches within the state’s recruitment system, assisting with initial applicant screening, and coordinating interviews and making all related meeting arrangements.
• Preparing personnel action forms for newly hired employees, position changes, and separations.
• Providing administrative support to the annual performance evaluation and goal setting process.

Other duties include:

• Participation in OCLA’s Race Equity and Justice Statement of Purpose.
• Working effectively as a critical member of a small team of professionals in a highly mission-driven environment.
• Other tasks as assigned.

This position also serves as a backup to others within the agency and may complete other duties as assigned to support central operations and OCLA’s programs.

Qualifications

Required Qualifications

• Exceptional administrative support skills with demonstrated progressive experience in office, clerical, secretarial, or general administrative work.
• Ability to prioritize and manage a wide spectrum of tasks, handle short deadlines, work independently, and adapt as new and changing demands require.
• Ability to identify problems and develop strategies to ensure maximum efficiency and effectiveness.
• Experience with external communications, including outstanding interpersonal communication skills and the ability to communicate effectively verbally and in writing, both in person and virtually. This must include composing, formatting, proofreading, and editing professional correspondence, emails, memos, letters, and notes independently.
• Demonstrated proficiency in the Microsoft 365 suite (Word, Excel, PowerPoint, SharePoint and Teams).

Desired Qualifications

• Experience with hiring processes and related software.
• Experience with complex meetings or event coordination and development, including in-person and virtual events.
• Experience working within a remote environment.
• Experience working with diverse populations including racial, ethnic, linguistic, LGBTQIA2S+, disability, immigrant, and houseless communities.
• A strong desire to learn and grow personally and professionally.