Executive Assistant & Operations Specialist

Pentagon Technologies Group; Chandler (AZ); On-site; USD 71,635,000 - 77,366,000; Full time

Benefits offered by this job

Generous PTO

401K with match

Health insurance

Dental insurance

Vision insurance

Long-term disability

Life and AD&D

Employee Assistance Plan (EAP)

Job summary

Pentagon Technologies, Inc. in Chandler, AZ, is seeking an Executive Assistant who is highly organized and detail-oriented to support senior staff.

The role requires prioritizing a busy workload, handling confidential information with discretion, and delivering accurate work under pressure. Key duties include managing files, drafting routine correspondence and spreadsheets, coordinating timesheets and invoicing, planning meetings and events, and assisting with marketing activities for

Qualifications

• 2+ years of experience in an administrative role; Construction environment considered a strong asset.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite.
• Proficiency in Canva.
• Organized and self motivated.
• Ability to handle confidential information with discretion.
• Ability to work in a fast paced environment and be flexible.
• Able to prioritize competing deadlines and manage a high volume workload efficiently.

Responsibilities

• Perform general office duties and miscellaneous tasks as assigned.
• Organize and maintain file system, file correspondence and other records.
• Make copies of correspondence and other printed material.
• Prepare outgoing mail and correspondence.
• Compose and type routine correspondence and spreadsheets.
• Create and track work requests.
• Assist with the timesheet and invoicing process for assigned departments.
• Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.
• Anticipate future needs and respond to changing situations.
• Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
• Research and prepare reports relating to departmental projects and activities.
• Receive and screen telephone calls, answer questions, and take accurate messages.
• Handle all incoming mail, then scan, date, distribute and file.
• Plan and manage marketing activities for conferences, events, and meetings.
• Perform special projects as assigned.

Skills

Administrative experience

Organizational skills

Discretion

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Canva

Job description

Pentagon Technologies, Inc. in Chandler, AZ, is seeking an Executive Assistant who is highly organized and detail-oriented to support senior staff.

The role requires prioritizing a busy workload, handling confidential information with discretion, and delivering accurate work under pressure. Key duties include managing files, drafting routine correspondence and spreadsheets, coordinating timesheets and invoicing, planning meetings and events, and assisting with marketing activities for