Executive Assistant & Operations Coordinator

Farfetched Studios LLC; St. Louis (MO); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Health insurance after 60 days

Wellness stipend

Life insurance benefit

401k with company match

Paid time off (PTO)

Job summary

Farfetched Studios LLC in Missouri is seeking an Executive Administrative Assistant to support the Owner and team, manage calendars, projects, communications, and key admin functions to keep operations running smoothly behind the scenes.

You will coordinate onboarding, contracts, timesheets, and reporting, with a focus on organization, efficiency, and proactive problem-solving in a fast-growing marketing agency.

Qualifications

• 3+ years in an executive assistant, project coordination, or operations role within a marketing or digital agency setting.
• Experience managing calendars, projects, communications, and administrative workflows.
• Familiarity with marketing terminology and campaign workflows; adept with AI tools for productivity.

Responsibilities

• Project Coordination: schedule, track, and progress marketing projects to deadlines.
• Calendar Management: keep owner’s schedule organized and coordinate meetings.
• Administrative Support: document organization, contracts, and file upkeep.
• Team Operations: onboard new employees; set up accounts and training materials.
• Payroll & HR Coordination: handle vacation requests and time-off reporting with payroll.
• Research & Reporting: vendor and trend research to support decisions.
• Accounting Assistance: assist with bookkeeping, invoices, and expenses.
• AI-Enabled Productivity: leverage AI tools to summarize and improve workflows.

Skills

Organizational skills

Time management

Attention to detail

MS Office proficiency

Project management tools

Marketing terminology

Campaign workflows

AI tools usage

Accounting basics

HR basics

Proactive mindset

Tools

ClickUp

Asana

Trello

Job description

Farfetched Studios LLC in Missouri is seeking an Executive Administrative Assistant to support the Owner and team, manage calendars, projects, communications, and key admin functions to keep operations running smoothly behind the scenes.

You will coordinate onboarding, contracts, timesheets, and reporting, with a focus on organization, efficiency, and proactive problem-solving in a fast-growing marketing agency.