Elite Executive Assistant & Family Office Coordinator

Go HQ; Manhattan (KS); On-site; USD 60,000 - 90,000; Full time

Job summary

Go HQ in Manhattan, KS seeks an exceptionally organized Executive Personal Assistant / Family Office Coordinator to own calendars, communications, and bookkeeping. This role blends EA, PA, and accounting tasks to free up time and keep critical operations running smoothly.

You'll manage calendars, triage emails, handle routine bookkeeping with QuickBooks, coordinate personal and family matters, and ensure follow-through on open items with discretion and professionalism.

Qualifications

• Extremely organized with strong attention to detail.
• Trustworthy with confidential information.
• Excellent written communication skills.
• Big-picture bookkeeping and basic accounting awareness.
• Proactive with strong follow-through.
• Ability to manage calendars and prioritize tasks.

Responsibilities

• Manage business and personal calendars.
• Schedule, reschedule, and coordinate meetings.
• Prevent conflicts and protect time blocks.
• Handle reminders and follow-ups.
• Coordinate travel, reservations, events, and family commitments.
• Know what is coming before asked.
• Triage a high-volume inbox and draft responses in the boss's voice.
• Track emails needing replies or follow-up.
• Maintain accurate bookkeeping records and categorize transactions.
• Reconcile bank and credit-card accounts.
• Coordinate with CPA/accounting professionals and assist with QuickBooks.
• Coordinate personal & family administration tasks and records.
• Prepare documents, filings, and basic reports.
• Follow up after meetings to turn decisions into action.
• Keep electronic filing organized and accessible.

Skills

Extremely organized

Discreet

Detail-oriented

Written communication

Confidential handling

Numerical skills

Proactive

Calm under pressure

Prioritize without direction

Follow-up discipline

Honest feedback

Independent problem solving

Education

Bachelor's degree in progress or completed

Tools

Microsoft Outlook

Microsoft 365

Excel

OneDrive / SharePoint

Teams

QuickBooks or comparable

Adobe Acrobat

Job description

Go HQ in Manhattan, KS seeks an exceptionally organized Executive Personal Assistant / Family Office Coordinator to own calendars, communications, and bookkeeping. This role blends EA, PA, and accounting tasks to free up time and keep critical operations running smoothly.

You'll manage calendars, triage emails, handle routine bookkeeping with QuickBooks, coordinate personal and family matters, and ensure follow-through on open items with discretion and professionalism.