Executive Assistant & Operations Coordinator

TCWGlobal

Santa Monica (CA)

On-site

USD 60,000 - 90,000

Full time

6 days ago

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Job summary

TCWGlobal seeks an Executive Assistant / Coordinator to support the CIO and Head of Procurement. You will manage complex calendars, meetings, and communications, coordinating with IT, Finance, Legal, HR, and external partners.

The role requires discretion, organization, and proactive execution in a fast-paced environment. Responsibilities include calendar orchestration, meeting prep, stakeholder communication, and maintaining process documentation to ensure smooth executive workflows and

Qualifications

Experience supporting senior leaders or a high-volume department in a fast-paced setting.
Strong calendar management, prioritization, conflict resolution, and stakeholder coordination.
Excellent written and verbal communication with concise executive-ready messages.
High discretion, professionalism, and confidentiality handling sensitive information.
Ability to manage multiple requests, deadlines, and shifting priorities.

Responsibilities

Own day-to-day calendar coordination, scheduling, and calendar conflicts with judgment.
Draft, proofread, and send professional communications for executives and stakeholders.
Coordinate meetings with IT, Procurement, Finance, Legal, HR, Security, and external partners.
Maintain desk bible docs, meeting notes, and process guides to support operations.