Senior Executive Operations & Calendar Coordinator

TCWGlobal; Santa Monica (CA); On-site; USD 65,000 - 105,000; Full time

Job summary

TCWGlobal is seeking an Executive Assistant / Coordinator to provide high-level administrative and operational support to the CIO and Head of Procurement. You will manage calendars, meetings, executive communications, and vendor scheduling, ensuring reliable execution across IT, Procurement, Finance, Legal, Security, HR, and partners.

The role requires discretion, proactivity, and the ability to turn ambiguous requests into clear next steps and documentation for senior leaders.

Qualifications

• Experience working in film/TV studio or media/entertainment environment.
• Support senior leaders or high-volume department offices in fast-paced corporate settings.
• Strong calendar management including scheduling, prioritization, conflicts and stakeholder coordination.
• Excellent written and verbal communication with concise executive-ready messages.
• High discretion, professionalism, and confidentiality when handling sensitive information.
• Strong organizational skills to manage multiple requests and shifting priorities.

Responsibilities

• Manage executive calendars, scheduling, meetings, room setups, and hybrid logistics.
• Draft, proofread, and send professional communications for executives.
• Coordinate cross-functional workflows across IT, Procurement, Finance, Legal, Security, HR, and vendors.
• Maintain desk bible docs, templates, notes, and process guides for continuity.
• Provide polished inbox support and routing of requests with context and options.
• Support visitor logistics, office operations, and facilities coordination.

Skills

Calendar management

Executive support

Communication skills

Discretion & confidentiality

Organization

Adaptive / proactive mindset

AI-enabled productivity tools

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

SharePoint/OneDrive

Microsoft 365 workflows

Job description

TCWGlobal is seeking an Executive Assistant / Coordinator to provide high-level administrative and operational support to the CIO and Head of Procurement. You will manage calendars, meetings, executive communications, and vendor scheduling, ensuring reliable execution across IT, Procurement, Finance, Legal, Security, HR, and partners.

The role requires discretion, proactivity, and the ability to turn ambiguous requests into clear next steps and documentation for senior leaders.