Executive Assistant & Operations Coordinator

UCLA Health; Los Angeles (CA); On-site; USD 101,000 - 154,000; Full time

Job summary

UCLA Health in Los Angeles, CA seeks an Executive Assistant to provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services. You will manage complex calendars, coordinate meetings, prepare presentations, and follow up on high-level items.

The role requires a Bachelor's degree or equivalent, experience assisting at an executive level, and strong proficiency with Microsoft Office.

Qualifications

• Bachelor's degree and/or equivalent combination of education and experience.
• Experience assisting at an executive level.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Knowledge of EMPAC, BruinBuy, Express and Connexxus preferred.
• Ability to set up and troubleshoot office equipment; research via the Internet.
• Excellent written and verbal communication; professional correspondence.
• Ability to coordinate complex calendars and manage sensitive situations.

Responsibilities

• Provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services.
• Manage complex calendars, schedule meetings, and organize travel plans.
• Prepare presentations, transcribe minutes, and follow up on high-level items.
• Monitor HR competencies, order supplies, and assist with miscellaneous projects.

Skills

Executive support

Calendar management

Communication skills

Research using internet

Discretion & judgment

Meeting coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

EMPAC

BruinBuy

Express

Connexxus

Office equipment setup

Job description

UCLA Health in Los Angeles, CA seeks an Executive Assistant to provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services. You will manage complex calendars, coordinate meetings, prepare presentations, and follow up on high-level items.

The role requires a Bachelor's degree or equivalent, experience assisting at an executive level, and strong proficiency with Microsoft Office.