Healthcare Executive Assistant to Chief Officer

Keck Medicine of USC; Los Angeles (CA); On-site; USD 45,000 - 77,000; Full time

Job summary

Keck Medicine of USC seeks an Executive Assistant to Health Administration in Los Angeles. The role provides executive-level support to the Chief Officer and oversees office operations, supervision of clerical staff, meeting coordination, travel logistics, and project work for Norris Cancer Hospital.

The ideal candidate has 5–10 years of senior executive secretarial experience, fast typing, strong transcription, and proficient MS Office skills.

Qualifications

• Requires high school or equivalent with specialized secretarial training.
• 5-10 years of secretarial experience in a senior executive setting.
• Typing 60+ WPM and strong transcription skills.
• Excellent verbal and written communication; MS Office proficiency.

Responsibilities

• Coordinate schedules, arrange meetings and appointments.
• Prepare and transcribe meeting minutes and track follow-ups.
• Maintain the Administrative Policy and Procedure manual.
• Process performance evaluations timely for the Associate Administrator.
• Serve as liaison between administrative teams, physicians, directors, and customers.

Skills

Secretarial experience

Typing 60+ WPM

Transcription

Verbal & written communication

Education

High school diploma or equivalent

Formal secretarial training

Tools

Microsoft Office

Word processing

Spreadsheets

Job description

Keck Medicine of USC seeks an Executive Assistant to Health Administration in Los Angeles. The role provides executive-level support to the Chief Officer and oversees office operations, supervision of clerical staff, meeting coordination, travel logistics, and project work for Norris Cancer Hospital.

The ideal candidate has 5–10 years of senior executive secretarial experience, fast typing, strong transcription, and proficient MS Office skills.