Executive Assistant and Operations Administration (On-Site)

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 101,000 - 154,000; Full time

Job summary

The University of California invites applications for an Executive Assistant to provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services in Los Angeles.

You will manage complex calendars, coordinate meetings, handle correspondence, transcribe minutes, prepare presentations, arrange travel, order supplies, monitor HR competencies, and support various high-level projects as needed.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience assisting at an executive level.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred.
• Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.).
• Ability to use Internet as a tool for research and communication.
• Excellent written and verbal communication; ability to edit business correspondence.
• Ability to handle sensitive situations professionally; exercise sound judgment.
• Ability to coordinate complex calendars.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Project manage open items and follow up on action items.
• Prepare presentations and transcribe minutes.
• Compose correspondence and monitor HR competencies.
• Order supplies and arrange travel plans.
• Assist with miscellaneous projects as needed by executives.
• Provide executive-level administrative and analytical support.

Skills

Executive-support

Calendar management

Travel coordination

Communication skills

Transcription

Presentation prep

Project coordination

Research ability

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

EMPAC

BruinBuy

Express

Connexxus

Job description

Description

In this role, you will provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services.

As our Executive Assistant, you will include manage complex calendar, project manage and follow up on various high-level open items, schedule and organizing meetings, compose correspondence, transcribe minutes, and prepare presentations. Other duties include monitoring Human Resource competencies, ordering supplies, arranging travel plans, and assisting with miscellaneous projects as needed by the Executive Director.

Salary Range: $100,975 - $153,655 Annually

Qualifications

We're seeking a detail-oriented individual with:

• A Bachelors degree and/or equivalent combination of education and experience
• Experience assisting at an executive level
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred
• Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.), computers and projectors
• Ability to use Internet as a tool for research and communication
• Excellent communication skills, both written and verbal. Ability to prepare and edit grammatically correct business correspondence
• Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment
• Ability to coordinate complex calendars