Executive Assistant & Operations Coordinator

University of California; Los Angeles (CA); Presencial; USD 101.000 - 154.000; Jornada completa

Descripción de la vacante

The University of California invites applications for an Executive Assistant to provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services in Los Angeles.

You will manage complex calendars, coordinate meetings, handle correspondence, transcribe minutes, prepare presentations, arrange travel, order supplies, monitor HR competencies, and support various high-level projects as needed.

Formación

• Bachelor's degree or equivalent combination of education and experience.
• Experience assisting at an executive level.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred.
• Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.).
• Ability to use Internet as a tool for research and communication.
• Excellent written and verbal communication; ability to edit business correspondence.
• Ability to handle sensitive situations professionally; exercise sound judgment.
• Ability to coordinate complex calendars.

Responsabilidades

• Manage executive calendars and coordinate meetings.
• Project manage open items and follow up on action items.
• Prepare presentations and transcribe minutes.
• Compose correspondence and monitor HR competencies.
• Order supplies and arrange travel plans.
• Assist with miscellaneous projects as needed by executives.
• Provide executive-level administrative and analytical support.

Conocimientos

Executive-support

Calendar management

Travel coordination

Communication skills

Transcription

Presentation prep

Project coordination

Research ability

Attention to detail

Educación

Bachelor's degree or equivalent

Herramientas

Microsoft Office Suite

EMPAC

BruinBuy

Express

Connexxus

Descripción del empleo

The University of California invites applications for an Executive Assistant to provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services in Los Angeles.

You will manage complex calendars, coordinate meetings, handle correspondence, transcribe minutes, prepare presentations, arrange travel, order supplies, monitor HR competencies, and support various high-level projects as needed.